PROGRAM ASSISTANT - MEDICAID

Location
20148
Posted
Jul 17, 2017
Closes
Jul 25, 2017
Industry
Education
Hours
Full Time
JOB STATUS:  OPEN POSTING DATE:  07/17/2017 CLOSING DATE:  07/24/2017 POSTING NUMBER:  P1710074PUP LOCATION:  DEPT OF PUPIL SERVICES POSITION TITLE:  PROGRAM ASSISTANT - MEDICAID QUALIFICATIONS:  

Graduation from high school and progressively responsible experience in performing general office clerical or secretarial work; or any equivalent combination of education and experience that would provide the following knowledge, abilities, and skills:



  • Knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures; of effective techniques of office management; of the use of full function word processing software and standard office database software; of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines

  • Ability to organize and manage office operations for a major organization department of the School District; to perform specialized office, secretarial and administrative support work accurately and quickly; to communicate effectively; to work cooperatively with others; to work under pressure and/or frequent interruptions


 


ORGANIZATIONAL RELATIONSHIP:


 The Medicaid Program assistant reports to the Medicaid Specialist.

JOB DESCRIPTION:  

This is specialized secretarial and administrative support work performed in the Office of Special Education central office. The program assistant serves as the principal office support to the Director of Special Education and Medicaid Specialist. The Medicaid program assistant provides office management, secretarial, and administrative support to the Director and Specialist, organizing and carrying out office operations to serve the department. The program assistant exercises considerable initiative and discretion, relieving the Director and staff of administrative details, often speaking for or representing the department on matters within their areas of responsibility. The work requires highly developed office skills in computer/software operation, communications, accounts maintenance procedures, and office management. The Medicaid program assistant initiates their own daily assignments, follows through on matters, and uses independent judgment and training to take appropriate actions to deal with standard recurring situations.

RESPONSIBILITIES:  

  • Organizes and implements efficient office systems and procedures; sets up and maintains department filing and record keeping systems; institutes tracking and control procedures to ensure matters are handled expeditiously

  • Responds to inquiries from school staffs, central offices, parents, and outside organizations regarding department activities related to  the Medicaid claiming process, responding to matters within areas of authority and explaining procedures and requirements to callers; ensures that informational, program, and administrative communications are disseminated to schools, other central office departments, and other organizations as necessary

  • Maintains databases containing program data, entering, editing, and correcting data as necessary; produces reports, lists, summaries, and other documents from databases.  As necessary, creates databases using spreadsheet or database software; posts and maintains program accounts, entering data from financial transaction documents into computerized accounting spreadsheets or systems; monitors accounts and advises supervisors of account status; compiles lists, summaries, and other financial information as requested

  • Maintains logs, appointment schedules, calendars, reference files/materials, and other office records

  • Participates in arranging meetings and training regarding Medicaid procedures, etc., and other activities; assembles information, prepares informational materials, and locates and arranges for necessary space and services; maintains related expense and activity files and records; makes travel arrangements for state Medicaid conferences/meetings, including hotel and travel reservations; processes expense reimbursements

  • Processes office forms and documents such as purchase orders, vouchers, requisitions, personnel actions, and time and attendance reports, and sends to appropriate departments for action; maintains logs of such actions and follows up as necessary

  • Represents the Office of Special education in meetings as assigned; takes notes; performs related work as required

OTHER INFORMATION:  

OUTSIDE APPLICANTS MUST UPDATE THEIR APPLICATION TO INDICATE WHICH POSITION(S) THEY ARE APPLYING FOR.

CURRENT LCPS CLASSIFIED EMPLOYEES MUST SUBMIT AN INTERNAL APPLICATION AND LETTER OF INTEREST FOR EACH POSITION IN WHICH INTEREST IS EXPRESSED. THE LETTER OF INTEREST MUST INCLUDE THE JOB NUMBER AND PERSONAL IDENTIFICATION NUMBER (PID).

IF YOU HAVE NOT SUBMITTED A NEW RESUME WITHIN A YEAR AND/OR CHANGES HAVE BEEN MADE, PLEASE SUBMIT AN UPDATED RESUME.

JOBS CLOSE AT 12:00 PM ON THE CLOSING DATE.

PHSYICAL REQUIREMENTS:

 

PHYSICAL REQUIREMENTS:

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle or feel objects or tools; and reach with hands and arms. The employee is regularly required to see, talk and hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch or bend and may be required to lift up to approximately 25 pounds.

 

APPLY TO:  

Department of Human Resources and Talent Development

SALARY:  

 

 

Classified Position, Level 13

 

Salary Range: Refer to

 

12 Month Position, 8 hours per day

 

DAYS:    FROM -   TO -