AP (Accounts Payable) Specialist
Job Description Our client, a non-profit organization in Washington, DC is hiring for an AP Specialist to join their team! Essential Duties & Responsibilities: · Reviews, codes and enter all invoices, check request, Petty Cash and expense reimbursements into accounting software in a timely manner. · Assure invoices are matched with Purchase Orders, and purchase orders are properly coded to the appropriate program, grant and site codes. · Reviews Account Payable aging reports regularly, identifies vendors to be paid and submits aging report with suggested payments to Controller or CFO for approval for weekly check runs. · Processes checks weekly or as needed and responsible for mailing or distributing checks in a timely fashion. · Maintain Open Invoice payment files for all payables to be paid, and files for paid vendors. · Reconciles vendor statement routinely, and at least once a month to assure all payables are processed and posted to the general ledger in a timely fashion. · Updates and maintains the AP vendor database to assure all 1099 requirements are up to date. · Prepares and distributes annual 1099, 1098 and 1096 tax returns in a timely manner. · Acts as a liaison between Mary Center and Vendors, making sure all vendor inquiries are attended to in a timely fashion. · Makes copies of all invoices pertaining Fixed Assets, prepaids and grants for Senior Accountant and Grants Accountants. · Keep staff updated on policies and procedures affecting travel and expense reimbursements, review expense reimbursement requests to ensure compliance with corporate policy prior to processing. · Assists with various audits by providing supporting documentation, other documents as necessary. Education and/or Experience: Bachelor's Degree in Accounting or Business preferred. Minimum requirement: Associate's Degree in Accounting/Finance. Must have two - three years of experience in bookkeeping or accounting experience. Experience with Microsoft GP Dynamics a plus. Company Description Turn2Partners is a full service staffing firm providing all levels of placement in the Accounting and Finance arena. We handle searches for entry level accountants up through CFOs and everything in between. Our candidates work on a contract, temp to perm, or permanent basis depending on the needs of our clients. Turn2Partners brings together over 50 years of Accounting and Finance recruiting experience within the DC marketplace; we are well connected within the DMV area, and we'd like you to become a part of that network.