Program Coordinator, Global Laboratory Operations (922-679)

Rockville, Maryland, United States
Jul 17, 2017
Nov 07, 2017
Full Time

This is a hands-on, non-supervisory position responsible for providing project coordination and administrative support to the Global Standards Management & Operations (GSM&O) Department. Reporting to the Vice President, the incumbent is responsible for project coordination activities which support and facilitate the delivery of multiple documentary standards and reference materials. The incumbent will coordinate reporting, analyze data, and maintain documents and reports such as scientific metrics.

Roles and Responsibilities:

  • Works with Department VPs, Directors, Scientific staff and Project Managers to coordinate project activities, including but not limited to:
    • Scheduling of project meetings, and production of meeting agendas, briefing materials, and notes
    • Project risk management
    • Action item and records management
    • Project and team assessment
    • Planning, Execution, Monitoring and Reporting, and Closure
    • Reporting of project status
  • Facilitates group interactions through interpersonal and tool-based skills to achieve project goals
  • Manages project scheduling and sequencing, including use of project management software (e.g., MS Project)
  • Works with management and coworkers to develop, improve, and standardize project-related processes
  • Supports cross-departmental and cross-divisional activities as related to projects
  • Recognizes and escalates issues potentially requiring upper management awareness and input
  • Secures services as needed from other departmental, divisional, and organizational groups
  • Provides assistance for special projects upon request.
  • Tracks data from multiple sources, provides data entry for various systems, and develops reports and queries for systems supporting the delivery of multiple documentary standards and reference materials within the Global Laboratory Operations. Prepare documents for distribution by assigned deadlines.
  • Manages tracks, compiles and analyzes numerous reporting tools including metrics, forecasts and projections for monograph development and reference standard release.
  • Creates presentations documenting USP’s progress in monograph development and reference standard release.

Basic Qualifications:

Bachelor’s degree and a minimum of five (5) years of relevant professional experience. An equivalent combination of education and experience is acceptable.

Advanced computer competence (MS Office programs, MS Project or similar, MS Outlook, and workflow systems)


Preferred Qualifications: 

  • Superior interpersonal skills: professionalism, accountability, helpfulness, delegation, and customer service
  • Excellent facilitation, conflict resolution, and team building skills in the management of cross-functional teams
  • Demonstrated ability to successfully manage multiple concurrent projects in a timely manner.
  • Excellent verbal and written communication skills
  • Strong time management skills
  • Strong organizational skills and attention to detail
  • Excellent presentation and reporting skills
  • Familiarity with scientific/technical terminology preferred.
  • USP experience and/or experience in the pharmaceutical industry a plus.

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.

Being a part of USP means belonging to a diverse culture made up of more than 1,000 talented professionals working together at five international locations. We share our expertise in science, IT, human resources, quality assurance, communications, administrative management, and more...all to support an overall mission dedicated to making a difference by providing standards and programs that help improve the quality of medicines, dietary supplements, and foods worldwide.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP. 

Job Location Rockville, Maryland, United States Position Type Full-Time/Regular