Duties and Responsibilities:
INTRODUCTION AND POSITION OBJECTIVE
The Registrar performs a variety of educational, administrative assignments and institutional outreach in direct support of the IADC’s mission of preparing military, national police and civilian government officials from member and observer nations of the Organization of American States (OAS) to assume senior strategic-level positions within their governments, through an advanced-level academic course in defense, security, and related disciplines focused on the hemisphere. The Registrar provides leadership in planning, organizing and managing all activities related to the College admissions process and the maintenance of academic registration and records. He/she serves as public interface of the College with a diversity of academic, military, and government institutions and officials throughout the Americas, facilitating communication and collaboration on admission standards, graduation requirements, information on the College’s Master’s Program, and procedures for transferring graduate academic credits. Other responsibilities include maintenance of College accreditation and institutional assessment documentation, orientation support for incoming students and advisors, and other administrative and strategic duties determined by the College’s leadership.
MAJOR DUTIES AND RESPONSIBILITIES:
a. Leads admissions planning/processing for new IADC students and advisors.
b. Organizes and administers student records and performs registration and graduation functions, including preparation of transcripts and assessments and oversight of accreditation documentation and certification processes.
c. Provides institutional memory to enhance continuity and communication of the academic curriculum.
QUALIFICATION REQUIREMENTS FOR RECRUITMENT
Bachelor’s degree required, preferably in Higher Education, Educational Administration, Business or Public Administration, Human Resources Management or a related field. Master’s degree desired.
A minimum of six to eight years of experience in college admissions administration and planning, with a proven record of supervisory and organizational success. Experience in a Registrar’s office preferred.
Proven record of extensive and direct personal contact with senior officials from defense, diplomatic, and academic sectors within the Western Hemisphere is required.
Experience in working with diverse and multilingual populations is required.
Previous experience as a student or advisor of the IADC is highly desirable, as well as background as a senior military/civilian government official or Staff College instructor.
Superior writing, reading, and verbal/speaking skills are required at a professional level for both Spanish and English languages. Strong communication skills are necessary to interface effectively with diverse internal and external stakeholders of the College, to administer the admissions process, to provide graduation and post-graduate accreditation support, to facilitate staff and student trainings, and to perform everyday registration and administrative duties core to position duties. Portuguese or French is desirable.
- Knowledge and skills in academic record keeping and student registration;
- Ability to provide leadership within a post-graduate educational setting regarding student admissions processes, graduation requirements, and institutional outreach;
- Expertise and knowledge of laws, regulations, policies and pertinent issues concerning nomination and admission of international students and advisors.
- Ability to organize and deliver technical and persuasive briefings to senior-level officials, as well as to develop written strategic institutional communications;
- Strong knowledge of the Inter-American System and international organizations, with particular emphasis on the IADB/C, its history, and its mission;
- Intensive knowledge of security and defense-related issues, with emphasis on past and present challenges facing the Americas.
- Ability to interact with people daily and handle simple and complex problems;
- Ability to work harmoniously with staff and students from diverse cultural and linguistic backgrounds and for skilled interaction with senior-level officials from academic, military, and civilian government organizations and the general public.
- Knowledge of electronic archive tools for maintaining institutional records;
- Ability to write formal justifications for records and other information requests, to evaluate the strategic value of institutional partnerships, and to identify and (as needed) support the negotiation of institutional agreements;
- Familiarization with military and civilian career education programs in order to evaluate the potential success of prospective students and advisors.
- Knowledge and skill in adopting new techniques, administrative procedures, and learning technologies to improve program and Studies Department effectiveness;
- Ability to work successfully with diverse, multi-lingual populations.
- Capacity to maintain a positive attitude amid stress and to adapt to change.
- Ability to establish goals and work independently but also to collaborate effectively within cross-functional teams.
- Mastery of Microsoft Office Professional and other office-related software, including electronic spreadsheets and word processing programs to maximize productivity and produce required reports.
- Knowledge of efficient office procedures and utilization techniques for standard office equipment and for specialized record-keeping and registration resources.
SALARY AND BENEFITS:
Benefits include annual leave, sick leave, health insurance, life insurance, and retirement savings plan. Applicants are eligible for tax reimbursement. For more information about salary and benefits contact Oscar Gomez at firstname.lastname@example.org.
HOW TO APPLY:
Interested applicants for this position must submit the following for consideration of the application:
1. Fill out attached application Form (IADB Form P-1) AND
2. A current resume or curriculum vitae in English; failure to do so will result in an incomplete application.
3. Any other documentation (e.g., certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
Applicants must be willing to start work on 1 October 2017. Applicants, who fulfill the minimum requirements, as listed in the employment opportunity, will be considered in the selection process. Only those with the best qualifications will be invited for an interview. The Inter-American Defense Board does not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, gender, disability, sexual orientation, gender identity, or status as a parent.
SUBMIT COMPLETE APPLICATION PACKAGE TO:
Inter-American Defense College