Administrative and Office Specialist III

Location
Fairfax, VA
Posted
Jul 12, 2017
Closes
Aug 24, 2017
Function
Administrative
Industry
Education
Hours
Full Time

Job Category : Classified Staff

Working hours :

Salary : Commensurate with education and experience.

Web Announcement :
Dean’s Office Administrative and Fiscal Assistant

The George Mason University College of Education and Human Development (CEHD) is seeking a versatile professional who can provide a wide range of administrative and fiscal support services to directors and managers in the Deans Office while also serving as a welcoming resource for campus and community members. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: This key support resource would report to and provide direct support to the Dean’s Administrative Manager, but would also provide ongoing support to the Deans finance and human resources team along with as-needed support to the professional faculty members responsible for the marketing, recruiting, alumni affairs, development, research administration, and accreditation functions of the college. Duties include:

Administrative Support: * Respond independently and professionally to written and verbal inquiries and requests from faculty, staff, students, and administrators, and from individuals and organizations outside the college; * Assist with scheduling and logistically preparing for meetings, events, and official business and social functions for internal and external groups and partners; * Appropriately handle confidential information, including diligent filing and shredding of finance and personnel-related material; * Serve as college telecom coordinator and as primary backup for the Administrative Manager’s essential functions; and * Other duties as assigned by the Dean, Senior Associate Dean, or Administrative Manager.

Fiscal Support: * Purchasing, travel authorizations and reimbursements, food and beverage transactions and associated payment requests, signature card and copy card management, monthly budget reconciliations and tracking of fiscal transactions, and ad hoc needs associated with budget allocations and transfers; and * Student workers and wage employees assigned to assist with these tasks will also need to be trained and closely monitored for accuracy and compliance.

Required Qualifications: * Bachelor’s degree or equivalent professional experience; * Excellent written and verbal communication skills; * Ability to naturally convey positivity and collegiality to coworkers and community members; * High level of versatility and efficiency with respect to the need to work with diverse internal and external constituencies and to deal with interruptions and shifting priorities in a dynamic office environment; and * Because of the service-oriented and consequential nature of the tasks associated with this position, physical presence, precision, and respect for confidentiality are particularly important requirements for this job.

Preferred Qualifications: * Working knowledge of Mason administrative and fiscal systems and experience providing simultaneous support to multiple high-level managers.

The department also encourages early career professionals, who have the required qualifications but a limited work history, to apply for this position, as the most important selection criteria are those related to professional dispositions.

Special Instructions : For full consideration, applicants must apply for position number 10196z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date :