Foreign Service Facility Manager
The U.S. Department of State, our country’s lead foreign policy agency, provides a rich international experience whether at home or abroad, and opportunities to become responsible leaders.
Each day, our employees make a difference as they contribute to our global society and defend and advance our country’s interests and values. They work on the business of diplomacy and high priority issues that impact the safety, security, and prosperity of our world – human rights, environment, energy, food security, public health, and technology – all while experiencing a unique career.
Our talented workforce reflects and champions all of our strengths and diversity – personal, professional, and educational. We offer a workplace that values and rewards leadership, collaboration and innovation, and personal and professional development.
A Foreign Service Facility Manager (FM) in the Bureau of Overseas Buildings Operations (OBO) manages the operations and maintenance of the Department of State's real property assets abroad.
A FM must adhere to the highest standards of integrity, dependability, attention to detail, teamwork and cooperation while accepting the need to travel, to live overseas, and when necessary, to live away from family.
The Department of State is developing a rank-order list of eligible hires for a limited number of FSS vacancies based on the needs of the Department.
To learn more about the Department of State and a career as an FSS, please visit us at http://careers.state.gov/work/foreign-service/specialist/career-tracks#
- Occasional Travel
- An FSS generally spends the majority of his/her career assigned to the Department of State's overseas missions and at times, lives away from family and/or in difficult or isolated conditions. Selected applicants will be notified of an Oral Assessment (OA) requirement in Washington D.C. For the selected applicants, all travel and other expenses incurred in connection with the OA are the sole responsibility of the applicant.
- After completing orientation and initial training in Washington, D.C., an FSS usually is assigned to two overseas tours, each two years in length, directed by the Department. After the initial two tours, assignments will be for periods of one to three years overseas or in the United States.
Specialized Experience demonstrates that the applicant has acquired, and is able to apply, a combination of specific knowledge, skills and abilities appropriate to this Foreign Service position.
All qualifying Specialized Experience must be of a progressively responsible nature and must have been acquired from supporting one or more senior individuals.
All such experience must have been performed within the last 10 years.
For the minimum required years of Specialized Experience necessary relative to the highest level of completed education, please see the Education Requirements section below.
To qualify as a Specialized Experience, the duties must have a combination of the components listed below of at least 60% of the work duties.
Examples of Specialized Experience include, but are not limited to:
- Working with projects that require specialized knowledge of engineering drawings and designs,
- Working with projects that require specialized knowledge of safety functions and applicable building codes,
- Managing and administering preventative and non-preventative maintenance programs,
- Managing the financial aspects of a variety of contracts and supervising staff.
The applicant’s experience, education, and training must show that they have an in-depth knowledge of their field and possess the knowledge, skills and abilities (KSAs) to successfully perform facility management and/or facility management duties at Department of State facilities worldwide.
- Demonstrated experience managing and overseeing the routine and non-routine maintenance and repair of large commercial and residential buildings and/or an inventory of multiple properties to include maintenance of the grounds, HVAC systems, plumbing, mechanical and electrical systems, elevators, automated voltage regulator systems, uninterrupted power supply equipment, generators, and the structural aspects of buildings.
- Demonstrated knowledge of architectural and engineering drawings and designs, building information modeling, building codes, fire/life safety detection and suppression systems, environmental management best practices and procedures applicable to facility management, minor renovation and construction projects.
- Applying quality control and assurance practices to preventative and non-preventative maintenance, minor renovation and construction projects, maintenance scheduling techniques, demonstrated use of computerized maintenance management systems, building automation systems, project management software, and AutoCAD.
- Managing financial elements of contracts for maintenance and repair services, minor renovation and construction, equipment replacement projects, reviewing contractor invoices for contract compliance, analyzing and negotiating contractor claims and change order requests, compliance with manufacturers and contractor guaranties and warranties.
- Developing strategic plans for short and long term preventative and predictive maintenance to include the development of scopes of work, budgeting to include projects and operational budgets.
- Determining human resource requirements through work order analysis, maintenance staff deficiencies, staff training requirements and out sourcing potential for maximum efficiency and customer satisfaction.
- Recognizing maintenance and repair problems, developing options for action and recommending solutions to include preparing work orders, cost implications, sustainability awareness and energy savings.
- Displaying effective leadership and supervision of staff to include positions of project team leader, program and/or project management role, team building and consensus building skills with colleagues, supervisors and subordinates.
- Demonstrating effective verbal and written communications skills with technical and non-technical personnel, use of standard computer software for presentations, fiscal monitoring and daily communication.
Some of the essential functions of the job have a physically demanding component. In the execution of the duties and tasks listed above, Facility Managers must:
Have the ability to work in confined areas such as crawl spaces, attics, utility pits, tunnels, manholes, and other confined spaces;
Have the ability to work from heights such as rooftops, ledges, scaffolding, including climbing extension ladders and scaffolding;
Have the ability to move and handle heavy objects (up to 50 pounds of weight) such as equipment, tools, and other building materials;
Have the ability to see objects that are near, far, in color, or at night, possibly including depth perception; and
Have the ability to hear speech or other sounds, possibly including sufficient sensitivity to hear sounds of low volume or in noisy environments.
At the time of application, you must have:
- Undergraduate degree in any major and three years Specialized Experience, or
- Master’s degree or higher in any major and two years Specialized Experience, or
- Undergraduate degree or higher in Facility Management (FM) or Facilities Engineering (FE) does not require Specialized Experience.
Copies of diplomas may not be submitted in lieu of transcripts for education above high school level.
Official or unofficial transcripts may be submitted with your application. Your transcript must include your name, the school’s name, and if applicable, the degree and date awarded. A transcript missing any of these elements will not be considered and your candidacy ended.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications.
Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.
FMs oversee large holdings of United States government (USG)-owned and leased properties and ensure they are maintained within accepted U.S. standards in a safe and operable condition. The FM is a member of the government's management team who provides a wide range of building-related services, managing physical resources and asset management in a specific country. FMs may be assigned as Regional Facility Managers with responsibilities for FM program activities in several countries. FMs are the facilities and operations experts at post. FMs normally supervise one of the largest and most diverse work forces domestically or at our posts overseas.
The duties of this position include:
- Facilities maintenance and operations strategic planning.
- Management of USG-owned and leased properties.
- Facilities operation and management.
- Management of facilities related services and projects, in accordance with Department of State service standards.
- Supervises engineers, tradesmen, maintenance staff and other facilities personnel and contractors.