ADMINISTRATIVE SPECIALIST

Employer
USAJobs
Location
Washington D.C.
Posted
Jul 11, 2017
Closes
Jul 19, 2017
Function
Administrative
Hours
Full Time
JOB SUMMARY:

About the Agency

Serves as primary Administrative Specialist/Officer Manager GG-12 level for the Office of Naval Intelligence Front Office. in this position you will exercise independent judgment for all administrative matters relating ONI-02 to include formulating and implementing policy governing administrative activities and office procedures to maximize the efficiency of the office in the flow of staff papers, reports, controlled correspondence and action tasks, and file management.This position is located in Suitland MD in the OFFICE OF NAVAL INTELLIGENCE.


TRAVEL REQUIRED:
  • Occasional Travel
  • SOME TRAVEL MAY BE REQUIRED

RELOCATION AUTHORIZED:
  • No

KEY REQUIREMENTS:
  • Must be a US Citizen.
  • Males must be registered or exempt from Selective Service. www.sss.gov
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • May be required to successfully complete a probationary/trial period.
  • See Other Information and Requirements section for additional requirements.
  • In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

    Your resume must demonstrate at least one year of specialized experience at or equivalent to the GG/GS-11 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate some or all of the following duties: 1) Utilize web-reporting tools such as Oracle, Microsoft Windows Operating Systems and Utilities such as HTML, JAVA, or JavaScript to prepare graphics, briefings, presentations, and various other documents to executive to high-level audiences; 2) Prepare briefings and status reports to keeping all office members up to date and current on all administrative and operational activities within the command; 3) Provide guidance, leadership and training to administrative assistants in staff elements, regarding administrative problem resolution.
    .

    Additional qualification information can be found from the following Office of Personnel Management website: http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp.

    http://archive.opm.gov/qualifications/Standards/IORs/gs0300/0301a.htm

    You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.



    Requirements:

    All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume.

    Selectee must complete a Special Background investigation and receive a favorable adjudication by a determining authority. A Top Secret security clearance is a requirement of this position and access to Sensitive Compartmented Information (SCI). Failure to obtain and maintain this required level of clearance may result in the withdrawal of a position offer or removal. If you possess a security clearance, please indicate the level and termination date in your resume.

    Successful completion of a pre-employment drug test is required. A tentative offer of employment will be rescinded if the applicant fails to report to the scheduled drug test appointment. Incumbents of drug testing designated positions will be subject to random testing. Drug test results will be provided to the employing activity/command.

    All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statute, 10 U.S.C. 1601. This position is in the excepted service. Non-DCIPS applicants selected for a DCIPS position must acknowledge in writing, prior to actual appointment to the DCIPS position, that the position for which he or she has been selected is in the excepted service and covered by DCIPS. Federal employees currently serving in the competitive service must also acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS position. This acknowledgement is necessary as movement between the excepted service and competitive service may be limited if the employee does not possess competitive status.

    DCIPS requires that all new employees successfully complete a two-year trial period if not previously completed in a prior DCIPS appointment.

    180 Day Waiver

    Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.

    Top Secret/SCI


    DUTIES:

    The successful selectee will perform the following duties:

    • Develop internal methods and procedures to assist ONI-02 in improving Directorate response to administrative requirements.
    • Utilize web-reporting tools such as Oracle, Microsoft Windows Operating Systems and Utilities such as HTML, JAVA, or Javascript to prepare graphics, briefings, presentations, and various other documents to executive and high-level audiences..
    • Provide advice on correct formats and procedures pertaining to administrative functions.
    • Review and edit administrative reports and documents for consistency, accuracy, grammar, punctuation and clarity of thought.