Records and Information Management Specialist
Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position: You will serve as a Records and Information Management Specialist in the U.S. Army Records Management and Declassification Agency's (RMDA), Records Management Division located in Alexandria VA. The incumbent will manage the retention of broad categories of recorded information throughout the Department of the Army to meet operational needs efficiently and economically and to satisfy legal requirements. Identifies and describes Army information by series to assure adequacy of Army documentation, to permit scheduling for retention, and to facilitate reference. Determines the retention value for each Army information series so that selected information is channeled into the National Archives as required by Federal law and the remainder is eliminated to reduce costs and liability. Work performed is coordinated with the National Archives and Records Administration, the Office of the Secretary of Defense, the Defense Privacy Program Office and other military departments, the Department of the Army Secretariat, the Army Staff, major commands and selected agencies and activities.*This is TERM position. It is temporary and my be extended up to a maximum of six years.* Management may choose to convert this position to a career-conditional or a career appointment under specific conditions.
Who May Apply: U.S. Citizens
- Occasional Travel
- 5% Business travel
In order to qualify, you must meet the experience described below. Your resume must clearly describe your relevant experience.
Experience required: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.
To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized Experience: One year of specialized experience which includes experience providing analysis, guidance, and developing initiatives to meet established objectives and records management program requirements; experience providing program and project management as they relate to information and records management in order to solve complex problems; and experience communicating (orally and in writing) with senior level leaders and staff within an organization and with external customers in order to provide information and guidance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11 or above).
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
- Knowledge of Information Management principles
- Skill performing Records Management
- Skill in oral communication
- Skill in written communication
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Other Requirements: Click here for expanded definitions.
- Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
- You will be required to provide proof of U.S. Citizenship.
- One year trial/probationary period may be required.
- Direct Deposit of Pay is Required.
- Serves as a Records and Information Management Specialist responsible for providing technical, program and analytical expertise in the operation and management of the Army Records and Information Management (RIM) Program and its component core programs.
- Develops long-range objectives, plans and feasibility studies for overall program and specialized components of the program. Applies specialized knowledge of records management and information program disciplines and identifies procedures and methodologies that improve the effectiveness and efficiency in the life cycle management (creation, retention, maintenance, processing, use, access, release, safeguarding, declassification, final disposition) of Army records and documentation.
- Administers the organization's RIM program to align with the agency's business and mission needs. Conducts on-site evaluations to verify compliance with statutory and regulatory guidance, efficiency and economy of the process, and provide immediate source of technical assistance to the organization being surveyed or studied, when deemed necessary.
- Responsible for the review, study and analysis of existing manual and automated Army record keeping systems, and applies specialized knowledge to one or more component programs. Incumbent is responsible for review and analysis of methodologies, procedures, policies, and actual execution of one or more of the records management disciplines and associated technologies.
- Conducts evaluations of methods, procedures, Federal and departmental compliance, and suitability to Army functional requirements of organizational and Army-wide record keeping systems. Performs complex analytical studies that result in improved procedures, methods, or policies applicable to the mission. Creates and conducts records management training for agency and staff.