Administrative Specialist

Employer
USAJobs
Location
Washington D.C.
Posted
Jul 06, 2017
Closes
Jul 20, 2017
Function
Administrative
Hours
Full Time
JOB SUMMARY:

The Administrative Office (AO), an agency of the Judicial Branch of the Federal government, is committed to serving and supporting the Federal court system of the United States. The AO provides a broad range of legislative, legal, financial, technology, data, management, administrative and program support services to the Federal Courts.

The AO is seeking an Administrative Specialist to serve in the Operations Management Division of the Judiciary Data and Analysis Office (JDAO). JDAO is comprised of a diverse team of statisticians, data architects, project managers, and other subject matter experts focused on collecting, analyzing, and disseminating essential judiciary information and statistics to make fact- based decisions and fulfill Congressional reporting requirements. JDAO is seeking a candidate to work in a complex and multifaceted environment. The candidate should have a proven track record for producing detailed, and accurate work products. Additionally, the candidate must possess strong interpersonal, organizational, analytical and communication skills. The candidate must be able to work independently with minimal supervision and guidance as well as collaboratively in a team setting.

AO positions are classified and paid under a broad-banded system with the exception of positions in the AO Executive Service. Salary is commensurate with experience. Most AO employees are eligible for full Federal and Judiciary benefits.

The AO is committed to attracting the best and brightest applicants in support of the Third Branch of government. In our role as a support organization of the Judiciary, AO employees are challenged to utilize their talents and expertise to ensure the Judiciary's critical role in American society is not only upheld, but enhanced for the future.
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TRAVEL REQUIRED:
  • Occasional Travel
  • Travel shall be 10% or less.

RELOCATION AUTHORIZED:
  • No

KEY REQUIREMENTS:
  • More than one selection may be made from this announcement.
  • All non-Judiciary appointees must serve a one-year trial period.
  • Selectee must favorably complete a background investigation.
  • All requirements must be met by the closing date of this announcement.
  • Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience: Applicants must have at least one year of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate ALL areas defined below:

    (1) Conducting a wide range of clerical and administrative duties, including making travel arrangements, managing calendars, and preparing, reviewing, editing, and tracking correspondence; AND

    (2) Performing data entry and verifying reports, documents, and data received from multiple sources.

    (Resume must show clear and convincing evidence of all areas of specialized experience. We cannot make assumptions.)


    CONDITIONS OF EMPLOYMENT:

    1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
    2. Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process and proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at http://ww.usajobs.gov/Help/working-in-government/non-citizens. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
    3. A background security investigation is required for all selectees. Appointment will be subject to a successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. A background security reinvestigation or supplemental investigation may be required at a later time.
    4. All new AO employees must identify a financial institution for direct deposit of pay before appointment.
    5. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
    6. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
    7. Relocation expenses may be provided, but only if authorized by the Director of the AO.
    8. The selectee of this position may be assigned to an official duty station outside the advertised area.

    Public Trust - Background Investigation


    DUTIES:

    This position is located in the Operations Management Division of the Judiciary Data and Analysis Office (JDAO). Operations Management is responsible for the operational, administrative, communication, and editorial needs of JDAO.

    Duties include, but are not limited to the following:

    1. Performing a wide range of clerical and administrative duties and front office support for the Judiciary Data and Analysis Office;

    2. Preparing, reviewing, and tracking correspondence to ensure consistency with agency procedures. Coordinating edits and enhancements with program areas and offices;

    3. Making travel and lodging arrangements. Arranging and coordinating schedule of visits for Office Chief. Preparing travel related documents;

    4. Maintaining Office Chief calendar; scheduling meetings and providing logistical support for events;

    5. Providing support to JDAO Program Managers on the monthly collection and verification of court submitted data;

    7. Supporting data entry for judiciary data programs such as Wiretap and other related programs; and

    8. Providing Help Desk support in addressing questions and inquiries from the Courts.