Deputy Director of Finance & Administration, Biomedical Graduate Research Organization Clinical Dep
Deputy Director of Finance & Administration, Biomedical Graduate Research Organization Clinical Departments - Georgetown University Medical Center
Georgetown's Biomedical Graduate Research Organization (BGRO), home to 53 percent of the University's sponsored research funding, and led by Robert Clarke, Ph.D., Sc.D., was created to foster cutting-edge interdisciplinary collaboration and to enhance Georgetown University Medical Center's basic science and translational research capacity, especially in the areas of neurosciences, child health and human development, cardiovascular-kidney diseases, infectious diseases and in collaborative work with researchers and clinicians from Georgetown Lombardi Comprehensive Cancer Center. In addition to promoting this lifesaving research, BGRO's focus on educational and academic excellence in the biomedical sciences is helping to create the next generation of researchers in the United States and around the world.
The Deputy Director of Finance and Administration supports the BGRO Finance Team and Director of Finance and Administration, which is responsible for the oversight of all financial management functions, budgetary, operational, educational and post award grant processes within the BGRO Clinical Department and Centers, including but not limited to operating funds, discretionary funds, philanthropic funds, and all extramural funding. Duties include but are not limited to:
- Assists the faculty in the post award extramural support process and all aspects of sponsors' budgetary and financial application preparation.
- Implements knowledge and applicability of the Uniform Guidance (former OMB Circulars A-21, A-110 and A-133) as appropriate to the extramural award process in the daily management and analysis functions.
- Serves as the administrative liaison with Federal, State and Corporate granting agencies.
- Reviews all protocols submitted to the Director of Finance and Administration and the department chairs; and identifies sources for funding opportunities.
- Presents the special projects related to research and education with regard to their financing and impact on staffing.
- Assists the Director in the annual budget preparation, development, negotiation and subsequent uploading into Workday/Georgetown Management System (GMS) of all BGRO Clinical Department and Center cost centers, and all Grant and non-Grant cost center support (operating funds).
- Prepares budgetary, operational and research budgets and approves funding levels and salary levels for the HR Officer with his/her duties and accountabilities before submission to the Director for execution and signature.
- Serves as the second in leadership to the BGRO Clinical Departments and Centers which oversees and provides daily management of the 17 Clinical Departments and 15 Centers.
- Serves as the support and backup to the Director as it relates to the BGRO Clinical Departments and Centers as a whole, reviewing data, processes and procedures from the Financial Administrator in BGRO, Administrative Director and the BGRO staff.
- When called upon, acts as a resource to the HR Officer, assisting in the preparation and documentation for non-sponsored funds - for example, expense vouchers, payroll and non-payroll journal vouchers and cost transfers, budget revisions, cost center maintenance forms, and OSR chart of accounts form.
- Manages the reconciliation of all non-grant operating accounts on a quarterly basis for any single department when assigned.
- Bachelor's degree - preferably Master's degree - in Business Administration, Finance or an Accounting field (consideration will be given for a combination of education and experience)
- Preference for Certified Research Associate (CRA)
- 5 to 7+ years of experience, to include demonstration of progressive work experience
- Strong finance, accounting and analytical background
- Demonstrated skill in administrative and financial management, in particular working knowledge of Federal Uniform Guidance (OMB Circulars A-21, A-110 and A-133) and NIH funding
- Knowledge of federal regulations
- Working knowledge of finance management tools
- General working knowledge of grants managements, including pre- and post-award
- Ability to establish and maintain effective working relationships with community and University officials, faculty, students and other employees; and ability to express oneself clearly and concisely, both verbally and in writing
- Ability to assimilate data; communicate effectively; exercise sound judgment and discretion; and understand comprehensive financial systems, for example, PeopleSoft, Word, Excel, and FileMaker
- Ability to work well under pressure and with a diverse population
- Ability to multi-task and prioritize work load, to handle difficult situations, and to interact with senior leadership as well as general constituency
- Willingness and availability for presence on the medical campus and during regular business hours to ensure smooth operation of Department's University-related issues
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