Artistic and Executive Assistant

Location
Washington D.C.
Posted
Jul 07, 2017
Closes
Aug 11, 2017
Function
Administrative
Industry
Nonprofit
Hours
Full Time

Provides oversight of and manages the NSO Music Director's daily activity at the Kennedy Center. Exercises good judgment in acting on the Music Director's behalf, both when he is on-site and away from the Kennedy Center.

Supports Director of Artistic Planning/Artistic Administrator/Assistant Artistic Administrator in artistic and administrative tasks connected to the planning of all NSO concerts, and in rehearsal and concert artistic duties.

Duties and Responsibility:

50%     Serve as Executive Assistant to the Music Director and as his liaison throughout DC, and across the NSO and the Kennedy Center. Will be on call to the Music Director, including evenings and weekends; Exercise discretion and good judgment in decision-making; Compile and maintain the Music Director's schedule as it pertains to the NSO and the Kennedy Center; Make complicated domestic and foreign travel arrangements, providing input regarding Music Director's personal preferences, in coordination with the Music Director's independent management; Screen and handle disposition of all calls; Open and screen mail and use discretion and good judgment in preparing responses on the Music Director's behalf; Ensure that relationships with all constituents of the Kennedy Center run smoothly; Maintain files and records; Prepare expense reports for the Music Director; Assist as necessary with personal arrangements for the Music Director; Attend NSO, Kennedy Center, and other social functions as required; Participate in artistic duty concert coverage when the Music Director is performing.

20%     Work backstage as immediate artist contact at rehearsals and performances.  Duties include preparing and clearing dressing rooms; facilitating artist ground transportation; handling artist requests for tickets; backstage access, food and drink; ensuring artists are ready to take the stage when called.

15%     Work with Artistic Administrator and Assistant Artistic Administrator to prepare, send, and monitor execution of guest artist and chamber music artist contracts.

5%      Work with Assistant Artistic Administrator to advance and arrange guest artist hotel and travel; create and deliver guest artist itineraries; train NSO Artistic Planning intern.

5%      Create, edit, and distribute concert program sheets. Support the NSO Artistic Department by maintaining and improving organization of physical and electronic files and reference documents.

5%      Maintain the NSO’s digital and physical concert recording archives.

Education/Experience:

  • An undergraduate degree in a music-related field or equivalent knowledge.

Minimum Skills and/or Knowledge Required:

  • The ability to organize, prioritize, judge, and manage multiple changing responsibilities simultaneously.
  • Outstanding customer service and interpersonal skills, written and oral, and the ability to maintain high levels of trust and confidentiality.             
  • Strong organizational skills, meticulous attention to detail.

Additional Requirements:

  • This employee must be able to work evenings, weekends, and holidays when required by the NSO performance schedule.
  • Valid US drivers’ license necessary.  Must be able to travel to NSO performance venues in and around Washington, DC and Northern Virginia.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.

For consideration apply online at www.kennedy-center.org/jobs.