General Administrative Supervisor I/Coordinator I

Fairfax, VA
Jul 06, 2017
Sep 01, 2017
Full Time

Job Category : Classified Staff

Working hours :

Salary : Commensurate with education and experience.

Web Announcement :
Executive Assistant, Office of the Provost

The George Mason University Office of the Provost seeks a highly-motivated and organized Executive Assistant with a desire to learn and demonstrated experience supporting an executive-level office. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

The Office of the Provost provides leadership and guidance to support the academic mission for George Mason University. The various colleges, schools, and institutes rely on this office for programmatic support, policy expertise, and exceptional customer service. In addition, the Provost’s Office plays a crucial and high-profile role within the university’s governing board, the Board of Visitors.

Responsibilities: The Executive Assistant will provide daily support for the Provost, which includes: * Managing all aspects of the schedule (meetings, events, travel, and office time); * Performing routine office management (answering phones and directing queries, managing electronic communication, and maintaining confidential files); * Assisting with special projects (researching for and preparing, revising, and coordinating high-level presentations, disseminating information; and supporting academic events); * Providing support to and in collaboration with other administrative staff, particularly as part of the Provost’s Office team; and * Cross-training responsibilities (primarily scheduling) to ensure effective office continuity at all times (schedule flexibility may be occasionally required to accommodate the office’s events or initiatives).

Additional Responsibilities: * Acknowledge, prioritize and respond to schedule requests and manage calendar for a high-demand university executive; * Arrange travel, reserve accommodations, and schedule off-campus appointments for the Provost; * Prepare background briefings for the Provost’s meetings, conduct secondary research necessary for the preparation of professional presentations, and compile data and research into cohesive information for presentation and communication purposes; * Act as conduit of information, data, and feedback between the Provost and his staff members; * Manage, schedule, publicize, and evaluate various events hosted by the Provost; * Plan, coordinate, and serve as secretary pro tempore for the Board of Visitors Academic Programs committee meetings; and assemble materials in advance for the Board of Visitors’ meetings; * Ensure the security, accuracy, and currency of office files and information; and * Work collaboratively with the Provost’s Office team to ensure correspondence, programs, activities, announcements, and events are thoroughly and successfully prepared, managed, and executed.

Required Qualifications: * Experience working in a high-volume, fast-paced office prioritizing and managing multiple tasks accurately; * Extensive experience with executive calendar management; * Demonstrated skills in proofreading, document development, presentation preparation, and written and oral communications; * Demonstrated ability to manage projects with extensive attention to detail and expectation of quality; * Proven ability to work independently with little guidance/supervision; * Experience communicating and interacting with constituents at diverse levels of an organization; and * Experience with Microsoft Office suite.

Preferred Qualifications: * Bachelor’s degree or an equivalent combination of education and experience; and * Experience in a higher education setting.

Special Instructions : For full consideration, applicants must apply for position number 02750z at, complete and submit the online application, and upload a cover and resume.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date :

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