Associate Program Officer - Space Studies Board
The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.
The Space Studies Board (SSB) was established in 1958 to serve as the focus of the interests and responsibilities in space research for the National Academies of Sciences, Engineering, and Medicine. The SSB provides and independent, authoritative forum for information and advice on all aspects of space science and applications, and it serves as the focal point within the Academies for activities on space research. It oversees advisory studies and program assessments, facilitates international research coordination, and promotes communications on space science and science policy between the research community, the federal government, and the interested public. The SSB also serves as the U.S. National Committee for the International Council for Science Committee on Space Research (COSPAR).
Under general supervision, leads one or more of the organization’s programs or projects. Conducts research and prepares research papers and/or summaries. Tracks relevant issues and compiles reports. Coordinates program or project activities, handling inquiries, organizing meetings and workshops, and developing materials. Supervises or assists with the supervision of support staff. Ensures the program or project meets its stated objectives. May assist senior staff in the development of programs/projects, including developing new activities.
Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Takes action to solve routine problems in areas of assigned responsibility, but receives guidance or expertise from higher-level staff on more complex problems. Establishes processes and procedures to ensure the effective and efficient operation of program/project. Typically assist with supervision of staff.
ESSENTIAL JOB DUTIES:
1. Leads assigned program(s) or project(s) under the direction of a Program/Senior Program Officer or Board Director. Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, consultants, program or project sponsors, and staff. Prepares reports on program or project activities.
2. Identifies and gathers research materials. Conducts background research. Synthesizes and edits research findings and technical data. Determines relevance of data and prepares background papers and technical summaries. Manages reference checking.
3. Organizes meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries.
4. Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to peer review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.
5. Coordinates with senior financial and administrative staff on tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans.
6. Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, schools, and other organizations.
7. May assist in raising funds for current and future projects by conducting research on topics for new studies, writing proposals, and identifying potential sponsors. Where applicable, participates in managing funder/member/alumni relations.
Ability to solve intellectual problems that are varied and complex using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to coordinate projects with oversight from the Board Director/Senior Program Officer/Program Officer. Ability to work successfully in a team environment and to form and maintain effective teams. Experience working in complex environments with organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees and volunteers.
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