Records Assistant, Office of the Registrar - Georgetown University Law Center

Location
Washington D.C.
Posted
Jul 07, 2017
Closes
Aug 01, 2017
Function
Management
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Records Assistant, Office of the Registrar - Georgetown University Law Center

Georgetown Law. Tradition. Innovation. A superb faculty, hundreds of course offerings — and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.

The Records Assistant shares responsibility with the Academic Records Team for processing certifications - for example, bar and other academic certifications for students and alumni; certifying student attendance and degrees within the guidelines set by the Family Educational Rights and Privacy Act (FERPA). Reporting to the Manager of Academic Records, the Records Assistant has duties that include but are not limited to:

  • In accordance with Law Center directives and policies, handles certifications and letters which are completed, signed, and embossed with the corporate seal of the University without the further review of the Assistant Dean and Registrar, deans, or authorized Law Center personnel; and secures written approvals from the Ethics Counsel on certifications involving character and fitness disclosures.
  • Handles all inquiries and/or certifications from external individual, including investigators, and responds in accordance with FERPA regulations and Law Center policies and procedures; and serves as the point of contact for all subpoenas; and prepares all relevant documents for review by the Assistant Dean and Registrar, prior to referral to  the University' s Office  of General Counsel.
  • Acts as a resource to current students and alumni by providing information about deadlines and requirements for State bar applications; and maintains a searchable certifications database for the office that will organize all certifications requests and speed up response time to questions regarding the status of requests.
  • Manages and updates the internal record of all students with character and fitness notes (Watchlist) in support of office's certification responsibilities, in a timely manner.
  • Meets strict and often competing certification deadlines.

Requirements

  • Bachelor's degree
  • At least 3 years of continuous work experience in a demanding environment requiring demonstrated multitasking and organizational skills - preference for work experience in higher education or customer service
  • Professional and even demeanor with ability to negotiate positive outcomes in the midst of highly stressful situations
  • Ability to communicate well and to work effectively with a wide variety of constituencies, including students, faculty, staff, alumni, state agencies, government officials, and other clients.
  • Self-motivated, self-directed, with the ability to work both independently and as a team member
  • Ability to maintain the highest levels of professionalism and office decorum and to maintain confidentiality of student records
  • Exemplary organizational skills, and attention to detail, accuracy, and accountability
  • Ability to establish priorities and to meet strict and often competing deadlines
  • A positive attitude and a willingness to devote the time and attention necessary to do the job right
  • Willingness and availability to work extended hours - including some weekend time - during peak periods - orientation, registration, exams, graduation clearance, and commencement)

Preferred qualifications

  • Working knowledge and experienced use of Banner, Cognos, Microsoft Access, and other Microsoft suite of products, G Suite (Google Cloud), database creation and management, and production of ad-hoc programs
  • Technical knowledge and experience in systems used by higher education Institutions

Current Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.