General Administration Supervisor I/Coordinator I

Location
Fairfax, VA
Posted
Jun 27, 2017
Closes
Sep 21, 2017
Industry
Education
Hours
Full Time

Job Category : Classified Staff

Working hours :

Salary : Commensurate with education and experience.

Web Announcement :
Program Manager, Center for Innovation and Entrepreneurship

The George Mason University School of Business is seeking an energetic, organized, and detail-oriented Program Manager to support the Center for Innovation and Entrepreneurship (CIE). This is a full-time staff position with full benefits. This position is funded from external foundation funding, and the position is expressly contingent upon the continuation of such foundation funding.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: The Program Manager position has responsibilities in the following areas:

Program Management: * Managing substantial aspects of program operations including scheduling, facilities and equipment, catering, and preparation of any necessary materials, certificates, or evaluations; * Managing customer relations and address requests for information, program support, and program modifications of a non-academic nature; * Managing and providing support, in collaboration with the Advancement and Alumni Relations, to the Center for Innovation and Entrepreneurship Advisory Council; * Supporting the CIE leadership team in program design and delivery including working with student clubs and delivering extra- and co-curricular programming for students and recent alumni; * Responsibility for timely and accurate invoicing and budget management; and * Serving as the primary point of contact for the CIE leadership team.

Administrative Support: * Providing all aspects of executive-level support to the CIE leadership team managing the planning, communications, and operations for the unit-wide initiative--this position professionally represents the CIE; * Screening calls, visitors, and inquiries; and scheduling appointments and maintaining accompanying electronic calendar; * Preparing reports, correspondence, and other written materials for the CIE leadership team; * Maintaining daily and annual schedule of activities for all aspects of the program; * Providing the full range of administrative and logistic support, and the coordination of external relations activities, meetings and events; and * Working with university applications such as the Commonwealth of Virginia procurement system (eVA) for purchasing goods and services; and the travel requests system to generate and authorizations and reimbursements.

Marketing and Communications: * Assisting the CIE leadership team with website and social media, e-mail newsletters and blogs; * Communicating effectively with stakeholders to identify needs and evaluate alternative solutions; * Keeping all social media and web-related content up-to-date in a timely fashion with error-free content; * Serving as technical support and correspondence for inquiries submitted through the web; and * Providing information and support to the CIE leadership team via feedback through web and social media related channels.

Events Management: * Project management for university-wide Deans’ Business Competition including marketing and promotions, application support, and event logistics; * Publicizing promotional materials and other communications to prospective students, faculty, and external stakeholders for CIE events and programs; and * Planning and organizing on- and off-campus events as required.

Special Project Work: * Execute special projects and initiatives as assigned by the CIE leadership team.

Required Qualifications: * Bachelor’s degree, or an equivalent combination of education and experience; * Excellent computer skills with working knowledge of all applications in Microsoft Office, database expertise, and e-mail and network applications; * Must have the ability to maintain absolute confidentiality in professional environment; * Ability to effectively communicate and work with others to achieve results; and * Good citizenship, an appreciation of the responsibility associated with working for a mission-based organization, and the ability to work well with colleagues.

Preferred Qualifications: * Experience in senior-level administrative management and support in an academic environment; * Events management experience; * Ability to interact with high-level academic and administrative officials, as well as corporate and government high-level executives; * Experience interacting and negotiating with event venues, managing a budget, and procuring goods and services; * Ability to work effectively in dynamic environment and in support of a high-level management team; * Strong written, verbal communication, and interpersonal skills; * Detail-oriented with excellent organizational skills; and * Ability to work collaboratively with a fast-paced and deadline-sensitive environment.

Special Instructions : For full consideration, applicants must apply for position number 02717z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. Candidates will be contacted directly should additional materials be required. Review of applications will begin on July 11, 2017, and continue until the position is filled.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date :