Coordinator for Applications and Vetting, English Language Programs - Center for International Educ

Washington D.C.
Jun 28, 2017
Aug 21, 2017
Full Time
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Coordinator for Applications and Vetting, English Language Programs - Center for International Educational Development

The English Language Programs (ELP), funded by the US Department of State, sends experienced U.S. TESOL professionals to educational institutions on short- and long-term assignments in all regions of the world.   Short-term participants, Specialists, and long-term participants, Fellows, are cultural ambassadors who promote English language learning and mutual understanding through cultural exchange.

The Coordinator for Applications and Vetting is a key member of the ELP staff.  S/he works in the Applications and Vetting unit and follows guidelines and plans established by the Associate Director.  S/he participates in the development and adaptation of processes for ELP applicant vetting, selection and matching to appropriate projects; reviews and vets applicants; updates and maintains applicant information, databases, and program email accounts; matches applicants to projects and communicates this information to U.S. Embassies; participates in program recruitment/outreach activities and events; and participates in other program activities such as webinars trainings, information sessions, and the on-line Community of Practice.  

The Coordinator for Applications and Vetting is part of a sixteen-person team administering the English Language Programs.  Major areas of program activities include marketing, recruitment, applicant vetting, online projects, and participant oversight (implementation).  The role of this position is crucial to ensuring that all Program activities related to the application and vetting process run smoothly and seamlessly.  S/he is responsible for the process by assisting prospective applicants, maintaining a number of trackers and spreadsheets, as well as reviewing Program applicants and preparing them for selection and s/he keeps application information organized and updates Program databases and spreadsheets. Failure to complete the wide variety of responsibilities could result in ELP not meeting candidate quotas and/or delays or cancellations of assignments, if applicant information, data and paperwork are not prepared and processed accurately and in a timely manner.

The Coordinator for Applications and Vetting reports to the Associate Director and does not supervise any staff.  However, s/he interacts with TESOL professionals as current and prospective candidates, with internal CIED staff (ELP colleagues, Finance, Grants and Contracts, Travel, Webmaster); Georgetown University partners; application reviewers; State Department Staff; and personnel at 90+ U.S. Embassies world-wide.


  • Master's Degree in TESOL or related field or BA degree in TESOL or related field with commensurate TESOL experience
  • Professional TESOL experience
  • Exemplary collaborative capacity
  • Ability to work in a fast-paced and changing environment
  • Ability to understand, synthesize and conceptualize input and requests from multiple stakeholders
  • Outstanding interpersonal oral and written communications skills with ability to interact and communicate in a positive manner with a diverse clientele, including universities, membership organizations, Program candidates and government employees
  • Demonstrated effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
  • Proficiency in Microsoft Office Suite software applications

Preferred qualifications

  • Alumnus or alumna of the US Department of State English Language Fellow or Specialist Programs
  • Experience working with federally funded exchange programs and/or educational programs
  • Experience living and working overseas

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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