Project Specialist (Clinical Practice Guidelines)
Provides day-to-day project management of the task forces that develop the Endocrine Society’s clinical practice guidelines. Task forces are composed of national experts in the field of endocrinology who develop recommendations based on the best available scientific evidence. These recommendations guide clinical endocrinologists in their delivery of high quality patient care. This position serves as staff liaison to the task forces, manages the guideline production and publication process for each, and ensures efficient task force processes and outcomes. Incumbent in this role will implement process improvements and new developments in guideline methodology under the guidance of the Associate Director, Clinical Practice Guidelines. Additionally, this position will assist in other responsibilities such as the development of user-friendly point-of-care-tools, apps, and other products to ensure wide dissemination of guideline recommendations to our members and other audiences.
What you'll bring to the job:
- Bachelor’s degree required
- 3 - 5 years’ of previous project-management experience is essential, preferably in a medical society or other clinical environment
- Strong project management skills necessary to coordinate the workings of a task force of up to 15 people
- Ability to work effectively with all multi-disciplinary team members, both internal and external
- Be highly motivated, results-oriented, and able to prioritize efforts to use limited resources efficiently
- Excellent organizational skills and ability to work independently
- Proficiency in Microsoft Office, specifically in Outlook, Word, PowerPoint and Excel required
- Ability to learn new technology as required
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you'll own:
- You will serve as staff liaison to guideline task forces. Responsibilities include:
- Tracking timelines and report progress of task forces to supervisor
- Facilitating the launch process for new task forces
- Scheduling task force meetings, developing agendas, action items and progress reports
- Preparing, editing, and combining draft guideline manuscripts
- Identifying, tracking, and following up on action items
- Working with evidence based review vendors to ensure production and publication of robust systematic review and meta-analysis reports
- Organizing, attending, and facilitating 2-day face-to-face task force meetings
- Organizing, attending, and facilitating face-to-face task force meetings at ENDO
- Facilitating the peer review process and resolution of comments
- Working with the graphics team to secure high-quality tables and figures for use in publications
- Working with medical writers to prepare final guideline manuscripts
- Managing the organization review and approval process
- Working with the publications team to project-manage the copyright, editorial review, and publication processes
- Working with the marketing and communications team to facilitate the production of press releases, journal articles and other promotional vehicles.
- Implement and improve the guideline development processes outlined in the Standard Operating Procedure, as directed by supervisor.
- Work with supervisor and cross-divisional teams to project-manage the production of user-friendly point-of-care-tools, apps, and other products derived from published guideline documents. Such tools will include:
- Pocket Guides
- Guideline Key Points
- Endocrine Society clinical practice guideline app
- Author Q&As in Endocrine News
- On-line, certified and uncertified medical education modules
- Live, didactic education sessions
- Slide decks for Program Directors and other medical/clinical educators
- Other duties as assigned which support the operational and strategic development of the Clinical Practice Guidelines team within the Society.
What you'll do well:
- Work cooperatively with others to achieve common goals. Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
- Establish a course of action to achieve results. Anticipates and adjusts for problems and roadblocks and communicates roadblocks/challenges with supervisor. Focuses on what matters and readily owns decisions, effectively prioritizes, and meets deadlines. Collaborates with others to get task or project completed.
- Ability to effectively communicate ideas, thoughts, and facts in writing. Demonstrates ability in using correct grammar, punctuation, spelling, and sentence structure. Organizes written ideas clearly. Tailors written communication to effectively reach audience. Expresses ideas clearly and concisely in writing.
- Possess the ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork.
What you'll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to contribute in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom metro stations. Qualified candidates interested in a purposeful- work environment, competitive salary and excellent benefits, including a generous TIAA-CREF retirement plan with a 10% employer contribution, should submit resume and cover letter with your application.
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