Administrative Project Coordinator

Fairfax, VA
Jun 22, 2017
Sep 06, 2017
Full Time
Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.


Dewberry is currently seeking an Administrative Project Coordinator to join the Site/Civil Engineering department in our Fairfax, VA office to perform a variety of administrative functions in a customer-focused and integrated professional services environment. Typical projects are diverse and require strong administrative management and communication skills. The Administrative Project Coordinator will support the Business Unit and Project Managers with established business processes including project account set-up, invoicing and collections and other related financial matters. In addition to general administrative duties, the Administrative Project Coordinator will act as the primary liaison with Dewberry’s Accounting Department.

    Support Department manager, Project Managers and other professional and technical staff.Routinely prepare and distribute financial reports as needed.
o  As requested by the Business Unit or Project Manager and within the accounting standard, assist with the day to day financial management of assigned projects. This will include job/contract set up using JDEdwards/ Enterprise One (E-1), contract verification, invoicing,  initiation of adjustments to invoices, sub consultant management, accounts receivable tracking, collections, job close out and any other job specific financial matter.

    Create, edit and maintain; forms, templates, reports, graphs, specifications, and correspondence in Microsoft office programs (Word, Excel).File and archive both electronic and hard copy project-related documents.Track department’s leads using internal lead tracking software.Schedule meetings with customers/clients and project team members and maintain the schedule of the office conference rooms. Sort and distribute mail, order supplies, and perform other duties as required.
    Excellent time-management and organizational skills.Excellent written and oral communication skills.A minimum of 6 years of relevant administrative and financial management experience.High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.Proven history of maintaining financial and technical data.Knowledge of business contracts and invoice processing.Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, and Access; Knowledge of JDEdwards Enterprise One.Ability to become proficient in company based computer software programs and processes.


*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report.  These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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