Office Assistant (Current Secret Clearance Required)

Location
Chesapeake, VA
Posted
Jun 20, 2017
Closes
Jun 30, 2017
Function
Administrative
Hours
Full Time
 

**Position requires a Secret Security Clearance**

 

The Office Assistant position performs a variety of administrative tasks in support of the day-to-day operations of the In-Service Engineering Agent, providing direct support to the customer on-site. The successful candidate must project a professional appearance and attitude.

 

    Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.  Prepares and types correspondence, reports, presentation materials, and memoranda.   Answers and screens telephone calls and responds to routine inquiries.   Prepares and maintains files and other records.   Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.   May take dictation and transcribe notes.   May design spreadsheets and maintain simple databases.   Compiles various contract, program, and technical data and prepares weekly status reports based on the results.   Participates in special projects as required.
 

Specific tasks may include:

 

Draft, proofread, edit and coordinate correspondence including official Naval Messages

 

Maintain a schedule of appointments for a manager or office

 

Greet and escort visitors

  

Maintain tracking records and filing systems; archive files

  

Maintain, update and serve as focal point for databases or spreadsheets

 

Perform research and retrieve information from databases and other resources

 

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

  

Participate in meetings and events: may serve as recorder

 

Prepare access rosters and coordinate site-specific visit requests through the Security office 

 

Assist in ordering supplies and equipment

 

Recommend innovative processes to improve the efficiency and effectiveness of the office

 

Compose written communication in response to complex customer queries

 

Prepare routine status reports and track office-related metrics

 

Assist in maintaining inventories, records, and receipts

 

***Must possess and be able to retain a Secret Security Clearance***

 

Education
    Requires a High School Diploma or GED.
     2. Associates Degree preferred.

 

Qualifications  

***Must possess and be able to retain a Secret Security Clearance***

 

3-5 years of related administrative experience.

 

Detail-orientated

 

Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

 

Ability to participate productively as a contributing member in a team environment

 

Strong interpersonal skills

 

Ability to be discreet and maintain confidentiality

 

Proficient in the use of Microsoft Office including Microsoft Excel, Word, Access, and PowerPoint and other standard computer applications

 

Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

This position may occasionally require some physical activity, lifting objects, bending, crouching down (i.e. to load paper into printers, copiers, and other office equipment), and long periods of sitting.

 

As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.