Coordinator of Administrative Processes

College Park, Maryland
Salary is commensurate with experience.
Jun 19, 2017
Jul 24, 2017
UMD Position # 123125
Full Time

The Coordinator of Administrative Processes will provide extensive support for all facets of the department, while maintaining the highly confidential nature of the department’s academic & business matters (i.e. Chair’s office, personnel matters, APT process, accounting/budget). This position will serve as the point of contact for the Department with internal and external faculty, alumni, staff, students, parents, and contributors. Incumbent will coordinate the activities of various departmental committees such as, Departmental Advisory Board, faculty searches, and APT committees.

Professionally interacts with a diverse group of individuals, including state and university officials, alumni, donors, distinguished visitor’s/seminar speakers, corporate executives, current or prospective faculty, staff and students.  Develop, coordinate, and maintain departmental records and statistics, including departmental elections data, departmental directory, and other important lists crucial to the organization of the department.  Manage the FAR and OPA processes for the Department and will serve as departmental liaison and reviewer for FAR and OPA reporting. Manage the administration of the Department’s APT process, to include: identification of eligible APT candidates; coordination of APT administration; candidate dossier preparation and assembly; interaction with college and university level APT committees on behalf of department. 

Incumbent shall serve as a resource person for multiple NIST Cooperative Agreement(s).  Tracking journal articles and publications by researchers working on NIST Cooperative Agreements. This includes maintaining an EndNote reference database, searching Web of Science and related on-line databases of scientific journal articles.

QUALIFICATIONS: Successful applicants shall have a Bachelor’s degree or equivalent combination of education and experience.  Minimum of 3 years of related experience with a bachelor’s degree.  Minimum of 4 years of related experience with an associate degree.  Minimum of 7 years of related experience with a HSD/GED.  Ability to learn new databases available on campus; Ability to compile and analyze data; advanced knowledge and experience with MS Office (MS Word/Excel), publication tracking software Web of Science and End Note software: Excellent oral and written communication skills; Highly organized, very efficient and able to work independently; Ability to interact effectively in a professional business environment.

To APPLY:  A cover letter, resume, and names of three professional references should be submitted electronically to: under position number 123125.  Salary is commensurate with experience. For best consideration, applications should be received by 30 June 2017, but applications will continue to be considered after this date until the position is filled.  

POINT of CONTACT: Questions about the position can be directed to the Chair of the Search Committee: Michael McNicholas, Director of Administrative Services for Chemical & Biomolecular Engineering and Materials Science & Engineering, University of Maryland, College Park, College Park, MD 20742, Email:

The University of Maryland, College Park, actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, or political affiliation. Minorities and women are encouraged to apply.

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