Works as part of the Fairfax County Adult Detention Center. Sorts, screens and delivers inmate mail throughout the adult detention center. Separates inmate mail from staff mail. Uses computer file locations to sort and label inmate mail for accurate mail distribution. Delivers, opens and searches inmate mail, taking appropriate action should the mail contain contraband or cash money. Collects money orders received through mail and ensures they are forwarded to the financial section for processing. Assists deputies with the processing of inmates' personal property and money during intake, moves, and out-processing. Ensures controlled items are properly itemized, stored and logged out. Keeps track and updates any logs that are required for the property section. Assists deputies with changing inmates into jail clothes, change-up for court, or changing into street clothes prior to inmate releases. Effectively communicates and handles citizen's complaints either in person, phone or by e-mail. Effectively communicates technical matters orally and in writing where memoranda, letters or reports are required by the job. Must be able to multi-task and work independently throughout a shift.
Note: This position works a day shift and a night shift that rotates on a monthly basis. The day shift starts at 6:30 a.m. and lasts until 7:00 p.m. The night shift starts at 6:30 p.m. and lasts until 7:00 a.m.
- Assigned by a Deputy Sheriff II as needed to work stations in the Property Section, Laundry, Mail Room, Commissary, and Financial Section;
- Participates in a cross-training program to become qualified to perform the duties in each functional area;
- Follows prescribed procedures to safeguard property and facilities and to protect against inmate escapes;
- Assists Deputy Sheriffs during the booking process by inventorying inmate property on the appropriate form, ensuring that the inmate receives a copy;
- Places all confiscated inmate property in a bag marked with the inmate's full name and Adult Detention Center (ADC) number;
- Takes possession of and inventories all controlled items and stores them in a separate place;
- Assists in the processing of inmates during the transition from the booking desk to actual admittance into the general population of the ADC;
- Ensures that new inmates take showers and are issued the items listed in the Inmate Handbook;
- Assigns each inmate a bin number for storage of his/her property;
- Assists in the receiving of property during inmate visiting hours, ensuring that all property received is authorized by the Inmate Handbook and issuing receipts for all property accepted;
- Records all property accepted on the Inmate Property Card, and searches items prior to giving them to the inmate;
- Assists in the process of having inmates change clothing prior to going to and after returning from Circuit Court and Federal Court;
- Ensures that inmates to be released at midnight have changed into street clothing prior to being transported to the booking desk;
- Verifies identification of any individual designated to receive inmate property;
- Ensures that all inmate property is stored when an inmate is placed on Disciplinary Segregation;
- Ensures that new razors are marked and placed in the proper area for shaving;
- Distributes inmate shaving materials to post deputies and, after use, retrieves and discards used shaving materials;
- Assists in the investigation of missing inmate property;
- Oversees inmate workers in the laundry;
- Assists in removing extra clothing and bedding from the cellblocks;
- Assists in the investigation of inmate complaints regarding laundry issues;
- Reports all laundry equipment maintenance needs to the proper contractors;
- Maintains a sufficient stock of supplies within the laundry and orders supplies when needed;
- Maintains sanitary conditions within the laundry;
- Maintains required reports and statistics regarding laundry operations;
- Separates inmate mail from staff mail;
- Uses computer location files to sort and label inmate mail for accurate distribution;
- Stamps "return to sender" on mail for inmates no longer in the ADC;
- Opens and searches inmate mail, taking appropriate action should the mail contain contraband or money;
- Collects and writes receipts for money from inmates upon their initial booking into the Adult Detention Center;
- Releases funds to inmates upon their release from custody;
- Processes money orders left for inmates by visitors;
- Processes money orders received by mail;
- Processes inmate requests for release of funds to others (family, friends, bondsmen, etc.);
- Charges inmate accounts for medical visits and commissary orders;
- Processes inmate accounts for "hold funds" when needed;
- Processes requests for authorized charges against inmate accounts;
- Distributes blank commissary order forms to inmates and collects completed forms;
- Conducts monthly inventory counts of commissary goods;
- Bags commissary orders;
- Delivers commissary orders to inmates and verify these orders with the inmates;
- Receives shipments and restocks inventory;
- Assists in the placing of orders with suppliers.
- Skill in the use of office machines and a personal computer, including word processing and spreadsheet software;
- Ability to maintain records and prepare written reports;
- Ability to perform basic arithmetic;
- Ability to follow written and oral instructions;
- Ability to communicate effectively, both orally and in writing;
- Ability to establish and maintain good working relationships with co-workers and supervisors;
- Ability to oversee inmates working in the Laundry;
- Ability to work in areas that are usually hot, humid and noisy.
CERTIFICATES AND LICENSES REQUIRED:Possession of a valid motor vehicle driver's license at time of appointment. May be required to provide copies of driving record periodically for verification of driving status.
NECESSARY SPECIAL REQUIREMENTS:
- Must be eighteen years old or within ninety days of 18th birthday at time of application;
- Must successfully complete a criminal background, credit and driving check investigation prior to appointment;
- Must successfully complete polygraph and an pre-employment physical-medical examinations.
- Must successfully a public safety background check.
Ability to maintain records and prepare written reports. Ability to perform basic arithmetic. Ability to follow written and oral instructions; and the ability to communicate effectively, both orally and in writing. Must be able to lift up to 50 pounds. All duties accomplished with or without accommodations.
- Experience using basic Microsoft Office applications.
- 1-3 years of customer service and administrative support experience preferred.
- Experience in corrections and/or law enforcement environment.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.