Staff Accountant/Accounts Receivable Manager

Rockville, Maryland
Jun 15, 2017
Jul 20, 2017
Full Time

Manor Country Club

Job Description


Department:                          Accounting

Job Title:                                Accounts Receivable Manager/Staff Accountant

Reports To:                            Controller


The Accounts Receivable Manager/Staff Accountant is responsible for all facets of the Club’s Accounts Receivable, including revenue audit and collections.  The Accounts Receivable Manager/Staff Accountant will assist with the month end closing, including adjusting journal entries, general ledger account review, and inventory review among other tasks.   Assist the Controller with the preparation of the financial statements and financial statement analysis.  Work with any and all personnel to assure timely and accurate invoicing and collections.  Manage the processing of cash receipts, recording of revenue and receivables including banquet billings.   Manage collection activities, focusing on the collection of delinquent accounts.  Reconcile employee gratuities.  Auditing, preparing, printing, mailing and reconciling of Month End member statements and Accounts Receivable.  Respond to member inquiries/disputes.  Assist Controller with administration and system training of Club technology, including the Food and Beverage and Retail Point of Sale system.  Assist with special projects and financial analysis.


BS/BA Accounting or Business Degree preferred.  Proficient with Excel , Word and Power Point.  Analytical thinking, logical thinking and multi-tasking abilities a must. Ability to interface with a diverse membership and coworkers via excellent communication and interpersonal skills.  Experience with club software and POS systems desirable.  Two years related experience preferred, including experience in private club or hotel accounting department.


  • Daily posting and reconciling of member payments.
  • Run required POS interface and audit of all revenue areas including member chits on a daily basis.  Ensure all voided checks have management approval.  Resolve any open tickets or those posted to house accounts. Post any manual chits for tournaments or outings using breakdown approved by the Controller.  Working with the clubhouse manager and catering director, ensure all banquet billing is reconciled and billed on a timely basis.   At month end audit function book to ensure all chits for the month have been received from the Catering Department and posted to member accounts. Respond to member account inquiries.  Where appropriate, resolve disputed charges with the appropriate management personnel Print daily reports and reconcile daily batches to same. Prepare accounts receivable for month end by the third business day of each month.  Run statements and review for accuracy.  Assist with stuffing and mailing statements.  Following prescribed month end procedure, run all A/R reports, and balance trial balance.  Prepare delinquent letters and delinquent posting list for Controller’s review by the 10th of each month using the A/R software and Word.  Make courtesy calls to delinquent members.  Prepare delinquent letters for Treasurer’s signature. Maintain records of locker assignments for both men and women club house lockers.  Coordinate with the locker room attendants a semi-annual physical audit of lockers.  As new lockers are assigned, order brass nametags.   Ensure keys exist for lockers.
  • Maintain club archive records relating to off-site storage of accounting and membership records. 


    Provide payroll manager with tips breakdown to be included in bi-weekly payroll. Assist the Controller with month end closing process, which may include journal entries, reconciling inventories and cost of good sold analysis, bank reconciliation, G/L analysis. 
    • Assist the Controller with the administration of Club technology.  The position will be responsible for creating and implementing training programs for the various systems within the club.  This will include the Food and Beverage and Retail Point of Sale system, various wireless networks and club management software.  Interface with various departments for technology training and procedure updates.
    On-going review of internal control procedures, technology enhancements, etc.   Submit recommendations to Controller for approval and follow up with department heads for implementation.   


    n.         Other projects assigned by the Controller.


    Salary and benefits:

    Salary is commensurate with qualifications and experience. The club offers an excellent benefit package including medical/dental/life and disability insurance, 401 (k) with employer match, paid vacation and sick leave.

    Interested candidates should e-mail a resume in word of PDF format to the attention of Susan Pelletier, Controller at