Legal Assistant

The American Academy of Actuaries
Washington, DC
Jun 14, 2017
Jun 21, 2017
Accountant, IT
Full Time
Legal Assistant OrganizationThe American Academy of Actuaries (The Academy) is a DC-based 19,000+ member professional association whose mission is to serve the public and the US actuarial profession. Academy members include consultants, corporate executives and staff, regulators, government officials, academicians, and retired actuaries. Their areas of practice cover pensions, life insurance, casualty insurance, health insurance, financial reporting, risk management, and more. The Academy assists public policymakers on all levels by providing leadership, objective expertise, and actuarial advice on risk and financial security issues. The Academy also sets qualification, practice, and professionalism standards for actuaries credentialed by one or more of the five US-based actuarial organizations in the United States. Many of today's most pressing public policy issues require the sound application of actuarial principles. The Academy provides actuarial expertise and advice to public policy decision makers on a wide array of issues that require the special set of skills and qualifications that actuaries offer. It also advocates on behalf of the profession and promotes the use of actuaries in non-traditional industries. PositionAs the Legal Assistant, you will support the general counsel, the director of professionalism, the assistant general counsel, and the staff attorney for the Actuarial Board of Counseling and Discipline (ABCD), and work directly with colleagues across departments, Academy leadership, and Academy volunteers. You will coordinate details and planning for a wide range of projects including legal research and reporting, event planning, webinar coordination, corporate filings, and presentation development. You will manage administrative tasks of the ABCD, assist in activities to promote the professionalism mission of the Academy (including by providing administrative and other assistance to the Council on Professionalism and related committees), and provide paralegal support for the Legal and Professionalism department and the Academy's discipline committees. In addition to your strong administrative and paralegal skills, your success will be defined by your ability to prioritize and manage a diverse flow of work, stay organized, anticipate the needs of other people, and communicate well with internal stakeholders. Your ability to be flexible when taking on new assignments is critical, as is your willingness to be a team player committed to good communication and consultation. You will confidently engage with Academy staff and volunteers of all levels and apply good judgment and professional discretion in all of your interactions. Responsibilities of the Legal AssistantSupport for the functions of the ABCD: Assist the staff attorney in the conduct of investigations, hearings, and other ABCD activities. Perform legal support functions that require discretion and independent judgment. Perform proofreading, word processing, data management, and data entry as required; ensure proper spelling, grammar, format, and arrangement of materials. Conduct filing, management, and organization of ABCD records and files. Draft and send correspondence. Compile statistics for the quarterly reports and the Annual Report. Distribute materials to members, investigators, complainants, and subject actuaries. Schedule meetings, hearings, and court reporters. Arrange travel, including scheduling transportation, making hotel reservations, and preparing necessary expense reports. Maintain member lists, labels, etc.Support for the professionalism mission of the Academy: Provide administrative and other support to the Council on Professionalism and related committees. Maintain files, including organizing, filing work, and related maintenance. Assist in preparing correspondence to a variety of audiences. Proofread all work product, including, but not limited to, meeting minutes, memoranda, letters, PowerPoint presentations, and other materials as needed. Set up and take responsibility for scheduling meetings and conference calls in a timely manner and attend them in a supporting role, as requested. Update and maintain committee rosters for the professionalism-related committees on a timely basis. Assist in the preparation and execution of professionalism seminars, webinars, and other education mediums as needed. Provide administrative support in connection with all of the foregoing.Support the additional functions of the legal department: Assist in the preparation of lobby reports and corporate filings. Provide support to Academy counsel for disciplinary matters. Review routine vendor contracts and copyright permission requests. Undertake legal research, as requested.Qualifications as the Legal Assistant Bachelor's degree. Four or more years of experience working in a legal department, ideally as a paralegal or in a related position. Experience providing executive-level administrative support is a plus. Excellent analytical, communication, and organizational skills with attention to detail. Excellent interpersonal communications skills. Quick learner with interest and willingness to understand the organization and functions. Proficiency in MS Office Suite (including Excel and PowerPoint) and database systems. Tech savvy is a highly desirable quality. Attributes as the Legal Assistant Organized. You thrive on checklists and advanced planning. You appreciate order and know how to achieve it efficiently, keeping things clear, concise, and running smoothly. Detail-oriented. You are meticulously attentive to details and get it right the first time. You can see the big picture and understand how the details relate to the overall mission. Flexible. You like a challenge and do not get flustered or become resentful when you are requested to undertake new types of assignments. You are willing to offer your opinions about how to make new ideas work well and old ideas work better. Team player. You thrive as a member of a team taking on complex projects, each involving multiple stakeholders. Curious. You are intellectually curious, enjoy learning, and like to understand issues. You are open to new and different experiences and dive into projects without being asked. Service-driven. You work as a positive team player. You maintain a service-oriented attitude and respond in a timely, effective manner to staff and/or member requests. You effectively adapt to change and shift gears as appropriate. Discrete. You are able to hold anything in confidence. You use the utmost discretion inside the office and out about the knowledge and information that you hold. You respect and maintain confidentiality. Self-directed. While we work closely together, we will trust you to exercise independent judgment and do your job well - working autonomously, but also seeking guidance from senior staff as needed. Great communicator. You have excellent oral communication and superb writing skills. You understand the importance of tone and how to communicate clearly. You share information freely and keep others well informed. What's Attractive to the Right Legal Assistant Candidate? The Academy is a collaborative organization with a high degree of communication, trust and mutual respect among employees, where individuals are recognized and rewarded for their work and accomplishments. You will be empowered to take ownership of your role, to be creative and use initiative. You will make a difference. Your work is important to our staff, members, and the public. Sound and well-informed public policy makes life better for all Americans. Insurance makes civilization possible and actuaries make insurance possible. This role will give you a unique perspective on all facets of The Academy, as you interact with colleagues across the organization, all working together for a common purpose. Our organization is financially stable. We offer competitive salary, excellent work life balance, and a generous benefits package that includes health/dental insurance; long-term and short-term disability insurance; life insurance; workers' compensation insurance and private pension benefits; and leave benefits to include annual and sick leave, paid holidays, and bereavement leave. Supplemental benefits include flexible spending accounts program, employee assistance program, transit benefits, and personnel development. To Apply for the Legal Assistant position with The Academy:Please go to american-academy-of-actuaries/job and use the "Apply" button to send us your resume.Staffing Advisors is committed to helping our clients create a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. Some positions may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history. KEYWORDS:Legal Assistant, general counsel, ABCD, legal setting, law firm, in-house counsel, paralegal, executive-level support, administrative tasks, webinars, scheduling/meetings planning, organizing meeting materials, proofreading, word processing, data management, and data entry as required; ensure proper spelling, grammar, format, and arrangement of materials, meetings, travel, drafting presentations, completing forms, organization skills, managing details, flow of information, project planning, interpersonal skills, communicating with multiple departments/managers, Paralegal, Legal Administrative Assistant, Legal Secretary, Paralegal/Office Assistant, Legal Assistant, Executive Legal Assistant, Litigation Paralegal, Legal Assistant Analyst, Legal Administrative Coordinator, Legal Administrative and Research Assistant, Paralegal Manager, Executive Secretary, Administrative Assistant/Litigation Secretary, filings, litigation, actuaries, actuarial, paralegal Certification, Paralegal Studies, legal assistant

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