Legal Executive Assistant

Location
Washington, D.C.
Posted
Jun 13, 2017
Closes
Jul 18, 2017
Industry
Healthcare, Law
Hours
Full Time

PURPOSE:

The Legal Executive Assistant provides high-level legal administrative support and assistance for the General Counsel and other personnel of the Legal Services Department by performing clerical and a variety of specialized, complex and confidential administrative support duties, and by performing other related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The listing below is not meant to include all the duties of the position, nor do all listed examples include all tasks which may be required of the position.)

 

  • Maintain General Counsel’s calendar and contact list.
  • Schedule meetings and arrange conference rooms.
  • Draft and finalize reports for presentation to the Fund’s Board of Trustees and Trustee Appeals Committee.
  • Organize and maintain law library.
  • Prepare correspondence, spreadsheets, statistical reports, departmental metrics and key performance indicators.
  • Prepare confidential and sensitive documents.
  • Handle initial intake of legal services requests from other Departments.
  • Maintains office supplies  inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
  • Proofreads and edits correspondence and reports for accuracy and completeness.
  • Reviews and processes vendor invoices through AvidXchange.
  • Prepare and organize meeting material, including agenda.
  • Manage travel and prepare necessary travel and reimbursement documents for General Counsel.
  • Maintain departmental standard operating procedures.
  • Coordinate office management activities.
  • Maintain hard copy and electronic filing/document management system.

Qualified Domestic Relations Orders (QDRO) Review:

  • Prepare required checklists to track QDRO’s status in Fund Office.
  • Select, prepare and mail applicable acknowledgement letter to parties.
  • Select and draft applicable form determination letters for Pension Specialist’s Review.
  • Finalize and mail QDRO determination letters prepared by self or Pension Specialist.
  • Mail QDRO material upon request.

 

Budget Preparation:

  • Maintain detailed records of all costs incurred by the Legal Department during the Fund financial year and delineate how each item impacts the Legal Budget.
  • Maintain detailed database of legal bills submitted for payment to Accounting.
  • Help prepare departmental budget worksheets.
  • Prepare final budget package.

EXPERIENCE:

  • Thorough knowledge of legal documents and terminology, including terminology and documents related to employee benefit plans.
  • Thorough knowledge of legal communication practices and principles.
  • Working knowledge of legal research methods.
  • 3+ years’ experience as a legal or executive assistant.

EDUCATION:

  • High School Diploma; Associate degree preferred.

SKILLS:

  • Ability to think critically.
  • Strong planning and organizing skills.
  • Proficiency with MS Office, including Word, Excel and PowerPoint.
  • Typing speed of at least 50 wpm with high rate of accuracy.
  • Able to effectively prioritize and meet deadlines.
  • Excellent written and oral communication skills.
  • Courteous and professional demeanor.
  • Able to work as a team with attorneys and other legal professionals.
  • Strong sense of discretion and integrity.
  • High stress tolerance.

Start date to be determined after the candidate is selected.

 

Apply for Legal Executive Assistant

Already uploaded your resume? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your Resume must be a .doc, .pdf, .docx, .rtf, and no bigger than 1Mb


4000 characters left


By applying for a job listed on Washington Post Jobs you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.