Program Assistant, Kennedy Center Theater for Young Audiences
The Program Assistant is responsible for the general administrative, clerical, and logistical support for all areas of the Theater for Young Audiences department, including in-house productions and presentations, and national touring programs. Support may consist of creating/formatting weekly payrolls for all productions, updating KCTYA website and social media, arranging accommodations and travel for artists/creative teams, processing financial paperwork for the department, and serving as the main contact for Tourworks in booking accommodations for tour personnel. The position also assists with coordinating rehearsal materials, company management tasks, facilitating season auditions, and providing additional support as needed.
Duties and Responsibilities:
30% Artist communication and support – draft and execute letters of intent, contracts & riders (Actors’ Equity Association, United Scenic Artists, Society of Directors and Choreographers, Independent, Employee); book artist travel and accommodations for productions, presentations, conferences and tours; serve as point of contact for New Visions/New Voices applicants and artists
30% Finance – Process weekly payroll and benefits (union and non-union), expense reimbursements, production advances, advance settlements, and Citibank credit card statements; overall budget tracking
25% Production logistics – rehearsal preparation (scripts, calendars, forms, guest artist passes); assist with company management (hospitality, houseboard, Playbill, Cuesheets, box office communication); collate dramaturgical notes for artistic team; opening night celebration (gifts, cards, cake); catering and meeting logistics as needed; represent Theater for Young Audiences to school and public audiences as needed
15% Administrative Support – coordinate daily office upkeep and administrative needs, provide clerical support to KCTYA Artistic Director and Manager, provide additional support for in-house productions, biennial New Visions/New Voices festival, and national tours; manage website and social media updates, including the New Visions/New Voices Submittable application page; check general KCTYA phone line and email account; assist in training of KCTYA intern; copy-edit documents; research possible future commissions
A Bachelor’s degree in the performing arts, arts management, or other related field, or equivalent professional experience. Preferred: experience in performing arts for young audiences.
Minimum Skills and/or Knowledge Required:
1. Previous experience in general administrative work; a background in the performing arts is helpful. Should have a general understanding of the arts administration structure in the world of professional theater and work well with deadlines.
2. Strong customer service and interpersonal skill; excellent written communication skills. Must be flexible and possess good organizational skills in order to help facilitate the support needed for the running of the program.
3. Computer literacy, including experience with Microsoft Word and Excel, as well as social media platforms such as Facebook, Twitter, and Instagram. Experience in basic graphic design a plus.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.
For consideration apply online at www.kennedy-center.org/jobs.