Lead Secretary

Location
Chantilly, USA, Virginia
Posted
Jun 08, 2017
Closes
Jul 13, 2017
Ref
2017-25847
Contact
General Dynamics
Function
Administrative
Hours
Full Time

The position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates.


Tasks:



� Maintain a schedule of appointments for a manager or office



� Answer routine telephone calls; direct calls and take messages



� Greet and escort visitors



� Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents



� Arrange for the delivery of outgoing mail/packages with the mailroom



� Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office



� Draft; proofread; edit and coordinate correspondence



� Perform research and retrieve information from databases and other resources



� Maintain tracking records and filing systems; archive files



� Maintain; update and serve as focal point for databases or spreadsheets



� Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites



� Participate in meetings and events: may serve as recorder and may present position-related information



� Prepare access rosters and request security clearance transfers



� Assist in ordering supplies/equipment and arranging for office equipment repairs



� Perform administrative back up support for other offices



� Recommend innovative processes to improve the efficiency and effectiveness of the office



� Compose written communication in response to complex customer queries



� Prepare routine status reports and track office-related metrics



� Manage routine website content updates and coordinate more complex website changes with webmaster



� Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites



� Attend meetings; events; and forums



� Assist in maintaining inventories; records; and receipts



� Coordinate office renovations and relocation activities



� Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non-conflicted manner for senior management review; provide status reports; and participate at NRO-wide TIER meetings



� Author and/or provide critical/final review of correspondence



� Draft documents such as instructions; spreadsheets; presentations and reports



� Build briefing packages and present information



� Analyze metrics and provide summary to senior management



� Administer databases and spreadsheets to include managing user accounts and accesses; creating reports; and performing updates



Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.




5-8 years of related administrative experience.


� Detail-orientated



� Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience



� Ability to participate productively as a contributing member in a team environment



� Strong interpersonal skills



� Ability to be discreet and maintain confidentiality



� Proficient in the use of Microsoft Office and standard computer applications



� Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly



� Experience with protocol and precedence; NRO/IC/DoD structure; regulations; directives; and policies



� Experience working independently; anticipating and adapting to changing mission requirements and priorities; and managing multiple tasks with minimal guidance



� Extensive knowledge of NRO/IC/DoD organizational structure; mission; vision; culture; values; philosophy and operating principles