Lead Secretary

Chantilly, USA, Virginia
Jun 08, 2017
Jul 13, 2017
General Dynamics
Full Time

The position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates.


� Maintain a schedule of appointments for a manager or office

� Answer routine telephone calls; direct calls and take messages

� Greet and escort visitors

� Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents

� Arrange for the delivery of outgoing mail/packages with the mailroom

� Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

� Draft; proofread; edit and coordinate correspondence

� Perform research and retrieve information from databases and other resources

� Maintain tracking records and filing systems; archive files

� Maintain; update and serve as focal point for databases or spreadsheets

� Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites

� Participate in meetings and events: may serve as recorder and may present position-related information

� Prepare access rosters and request security clearance transfers

� Assist in ordering supplies/equipment and arranging for office equipment repairs

� Perform administrative back up support for other offices

� Recommend innovative processes to improve the efficiency and effectiveness of the office

� Compose written communication in response to complex customer queries

� Prepare routine status reports and track office-related metrics

� Manage routine website content updates and coordinate more complex website changes with webmaster

� Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites

� Attend meetings; events; and forums

� Assist in maintaining inventories; records; and receipts

� Coordinate office renovations and relocation activities

� Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non-conflicted manner for senior management review; provide status reports; and participate at NRO-wide TIER meetings

� Author and/or provide critical/final review of correspondence

� Draft documents such as instructions; spreadsheets; presentations and reports

� Build briefing packages and present information

� Analyze metrics and provide summary to senior management

� Administer databases and spreadsheets to include managing user accounts and accesses; creating reports; and performing updates

Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.

5-8 years of related administrative experience.

� Detail-orientated

� Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

� Ability to participate productively as a contributing member in a team environment

� Strong interpersonal skills

� Ability to be discreet and maintain confidentiality

� Proficient in the use of Microsoft Office and standard computer applications

� Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly

� Experience with protocol and precedence; NRO/IC/DoD structure; regulations; directives; and policies

� Experience working independently; anticipating and adapting to changing mission requirements and priorities; and managing multiple tasks with minimal guidance

� Extensive knowledge of NRO/IC/DoD organizational structure; mission; vision; culture; values; philosophy and operating principles