Lead Financial Analyst, Sponsored Projects Accounting and Reporting - Division of Financial Affairs

Location
Washington D.C.
Posted
Jun 06, 2017
Closes
Jul 06, 2017
Function
Accountant, Analyst
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Lead Financial Analyst, Sponsored Projects Accounting and Reporting - Division of Financial Affairs

The Lead Financial Analyst is primarily responsible for all post-award financial reporting requirements on sponsored projects for specified cost centers; billings on awards; account setup and timely and efficient maintenance of sponsored projects.  Under limited direction, s/he researches and interprets applicable regulations, guidelines, and standards; provides expert advice and oversight to faculty and staff in the administration for sponsored projects, as well as support in the Accounting and Reporting operations of the office and works on special projects, as assigned; and maintains expert professional knowledge regarding all responsibilities.  Reporting to the Associate Director of Sponsored Projects Accounting and Reporting, the Lead Financial Analyst has duties that include but are not limited to:

Financial Reporting - External Reporting

  • Reviews financial data for legitimacy, accuracy, and allowability of charges in compliance with Uniform Guidance (2 CFR 200); analyzes budgetary line items for material deviation; and prepares and submits Financial Reports for federal, other-governmental, and privately sponsored projects. 
  • Coordinates with departments, reviews submitted documents, and submits timely reports in accordance with sponsor financial reporting specifications.
  • Assists with external audit reviews. 
  • Provides financial and project information for awards within assigned areas. 

Financial Accounting and Compliance

  • Maintains ledger accounts for Sponsored Projects (i.e., identify and correct accounting errors, request budget adjustments, etc.); reviews critical award information set up in the financial system by pre-award offices; works collaboratively with the Office of Sponsored Programs and Office of Sponsored Research (i.e., pre-award offices) regarding needed budget adjustments or other corrections; and investigates out of balance errors.
  • Provides monthly overdraft reports to departments within policy timelines, updates system with info received, manages overdraft aging report, and works with departments to clear overdrafts older than 90 days in accordance with Sponsored Projects Financial Operations Overdraft policy and procedures.
  • Performs pre-audits on expired sponsored awards making sure expenditures charged are allowable, allocable, and reasonable as per sponsors' regulations; reconciles University Financial records to final reports; assists in resolving collection issues, and closes out of awards; and requests copies of (i.e., technical and invention reports) or prepares final reports (i.e., final financial report, invoice or property reports) required on award. 
  • Administers subcontract functions, including the final reconciliation of subcontract payments/modifications, prior to closing out award to ensure that subaward payments are completely liquidated and unobligated amounts at award end are de-obligated; and makes sure copies of final invoice (must be marked ‘Final') and other final reports required on subcontract are on file in SPFO

Support Accounting and Financial Reporting Operations

  • Works very closely with the Associate Director, Sponsored Projects Accounting and Reporting in providing support for Senior Analysts and SPFO staff.
  • Serves as a backup in the completion of financial reports and invoices; and serves as a resource for trouble shooting complex issues, training, and answering questions. 
  • Reviews accounting journal submitted for SPFO approval.

Customer Service

  • Serves as a resource to faculty, principal investigators, administrators, and finance staff in accounting for sponsored agreements. 
  • Provides timely and useful responses to inquiries. 
  • Recommends and/or assists supervisor in designing and presenting training packages tailored to department needs. 
  • Follows up on all communications to departments, principal investigators, and sponsors. 
  • Ensures quality control issues are identified and reported to supervisor.

Requirements

  • Bachelor's degree - Accounting preferred
  • 5 to 7 years of accounting and analysis experience to include working directly with grants and contracts
  • Familiarity with University's financial systems
  • Previous work in university or hospital setting with a medical research facility preferred

Technical Qualifications

  • Strong accounting, analytical, organizational, time management, and verbal and written communication skills
  • Demonstrated knowledge and skills in computerized financial software, as well as understanding of research administration processes
  • Knowledge of OMB Uniform Guidance [2 CFR 200] and its predecessors OMB Circulars A-110, A-21, A-133, A-122; FAR, PHS Guidelines, DS2 regulations, private agency guidelines, costing principles, and University procedures
  • Attention to detail 
  • Software skills in Excel and Word

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.