Acquisition Specialist, Technical Services - Main Campus Libraries

Washington D.C.
Jun 06, 2017
Sep 12, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Acquisition Specialist, Technical Services - Main Campus Libraries

The Acquisition Specialist orders library materials selected by 28 Bibliographers/Liaisons in all formats for the Lauinger, Blommer Science, Woodstock Theological Center, and Kennedy Institute of Bioethics Research libraries from variety of publishers, suppliers and vendors, handles invoice payments; manages and monitors procurement card purchases; and claims ordered items that have not been received on time.  Reporting to the Unit Head of Acquisitions, the Acquisition Specialist has duties that include but are not limited to:

Ordering Library Materials

  • Orders monographic materials for Lauinger, Blommer Science, and Woodstock Libraries.
  • Searches online sources to verify bibliographic information and availability of books recommended.
  • Places orders in vendors' online systems.
  • Downloads records from Online Computer Library Center (OCLC) and creates orders in the Millennium Acquisitions System.
  • Searches and orders rush, reserves and interlibrary loan titles as received; uses procurement card to expedite ordering and to ensure timely arrival of materials.
  • Orders complicated and problematic requests for Library materials - for example, out-of-print titles, media, replacements, multi-volume sets, series, collections, and grant projects.
  • Communicates with bibliographers and liaisons as necessary for order clarifications, corrections, returns. Maintains personal ordering, receiving, and invoicing statistics.

Financial Administration

  • Manages and monitors procurement card purchasing, receiving and invoicing; prepares procurement card statement log using Excel spreadsheet; and transfers funds using Georgetown University's online financial system and prepares journal vouchers.
  • Creates bibliographical and order records, and processes invoices for approval books that do not receive records electronically.
  • Posts financial transactions in the Millennium Acquisitions System, organizes invoices for payments, and corrects inaccurate invoices.

Orders and Vendor Administration

  • Claims non-receipt monographic orders periodically, cancels orders that are no longer needed with vendors, and closes records for cancelled orders in the Millennium Acquisitions System.
  • Maintains current information for informed and accurate acquisitions of library material in the Millennium Acquisitions System and manages vendor status reports online.

Engagement and Cultivation

  • Serves on departmental, library and/or university-wide committees and task forces, and - as required -  participates in local consortia and regional and national associations.
  • Continually acquires new knowledge and updates skills to enhance professional performance in all areas of responsibility; keeps abreast of developments, trends and issues in areas of responsibility; and monitors trends and maintains currency in emerging issues within areas of expertise.


  • Bachelor's degree
  • At least 2 years of practical experience in Technical Services Department - preferably in Acquisitions

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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