Administrative Assistant II

Location
Alexandria, Virginia
Posted
Jun 05, 2017
Closes
Jul 25, 2017
Function
Administrative
Industry
Education
Hours
Full Time

Job Description:

The Administrative Assistant II provides administrative support to executive level leadership; acts as liaison between the administrator and other parties; monitors assigned programs and projects; ensures smooth and efficient operation of the assigned department.


Qualifications:

  • Education: High school diploma or equivalent.
  • Experience: Job related experience within specialized field with increasing levels of responsibility required.

Essential Functions:

  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) and takes appropriate actions and/or directs to appropriate personnel for resolution.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
  • Maintains inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Attends meetings and workshops to record events, convey and/or receive information.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

WP