Supervisor of Academic Programs, Master of Arts in German and European Studies (MAGES) Program, BMW

Washington D.C.
Jun 01, 2017
Jul 18, 2017
Full Time
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Supervisor of Academic Programs, Master of Arts in German and European Studies (MAGES) Program, BMW Center for German and European Studies - Walsh School of Foreign Service

Georgetown University's BMW Center for German and European Studies (CGES) is located in the Walsh School of Foreign Service and serves as a hub for research, teaching, and event programming focused on Europe and the transatlantic relationship. The Center houses the Master of Arts in German and European Studies (MAGES) Program, one of eight professional masters programs in the Walsh School.

The Supervisor of Academic Programs is responsible for guiding students through all phases of the MAGES program and plays a crucial academic role in the program through advising students on academic matters and professional development, and through admissions/ recruitment by ensuring that the student body remains academically qualified and motivated. S/he helps forms academic policy in cooperation with faculty (curriculum and strategic planning) and managers the following spheres of activity in the BMW Center: recruitment and admissions; student advising—academic and career; curriculum and course supervision; academic administration, and alumni relations. Reporting to the Director of the MAGES Program, the Supervisor of Academic Programs has duties that include but are not limited to:

Student Counseling - Academic & Career

  • In conjunction with the MAGES Program Director, serves as general advisor to the 40 to 60 graduate students (MA and joint PhD) affiliated with the Center regarding academic requirements, academic policies and procedures, curriculum structure, financial aid and students' individual academic plans.
  • Informs students about sources of financial aid and guides them in financial aid planning for MAGES.
  • Guides students in formulation of various grant, fellowship and scholarship applications.
  • Manages new student orientation (in consultation with MAGES Director) and supports new students in adjusting to life in the Washington area/graduate school life.
  • Seeks student feedback relating to the MAGES program, curriculum, and professional development offerings through exit interviews, surveys, and group meetings; and uses feedback for program implementation and improvement.
  • Responds to student concerns dealing with faculty/university/classmates, in consultation with MAGES Director.
  • Advises and assists students in planning of academic, student-run conferences and other initiatives.
  • Coaches students on internship and career planning (in conjunction with SFS Career Center).
  • Organizes career development activities - for example, alumni career panels, employer meetings, in conjunction with SFS career center and CGES event planner.
  • Coordinates with the Office of International Programs on compliance with visa regulations for foreign students; keeps a record of decisions made in this area; and consults precedents for making decisions.

Recruitment and Admissions

  • Plans and implements a recruitment strategy and admissions process designed to appeal to a diverse, highly-qualified and sophisticated applicant pool.
  • Develops and implements communication strategy for recruitment and admissions, in consultation with Assistant Director of Finance and Administration.
  • Allocates Center financial aid to deserving candidates during each admissions cycle in consultation with Center Director, MAGES Director, and Assistant Director of Finance and Administration.
  • Serves as primary point of contact for prospective and incoming students.
  • Manages entire admissions process and Admissions Committee procedures, including serving on the committee and chairing the admissions committee meeting.
  • Maintains statistics about prospective, admitted, and matriculating students.
  • Researches and maintains knowledge of broad graduate admissions trends and admissions field.

Curriculum and Course Supervision

  • Manages the biannual scheduling of MAGES curriculum, in consultation with MAGES Director.
  • Collects and enters descriptions for all GEST and CGES-related INAF courses in the course catalog and keeps them up to date.
  • Coordinates course scheduling with collaborating Georgetown Departments.
  • Writes and distributes to students course schedules and course descriptions.
  • Explains the academic requirements of the MAGES program in catalog, web site and verbally; and keeps all web site entries on the MAGES Program up to date.
  • Provides Georgetown University community with current information on the MAGES program.
  • Coordinates the registration process for students and faculty.
  • Organizes and processes paperwork for language exams.
  • Coordinates graduate language scholarships with GSAS.
  • Manages European Studies Certificate Program in conjunction with appointed faculty director.

Academic Administration

  • Maintains student & alumni databases (contact information, current jobs, interests, special skills).
  • Keeps the MAGES Director informed and up-to-date on matters concerning students in the Program
  • Provides consultation to the Center Director, the MAGES Director, and the Assistant Director of Finance and Administration on general Center issues.
  • Leads and serves on various scholarship/fellowship committees within SFS or Georgetown University.
  • Represents the Center in administrative matters in Graduate School and SFS Career or Admissions meetings.
  • Fosters relationships and information sharing between academic departments and centers.
  • Represents the MAGES Program in planning for The Graduate School Graduation Ceremony.

Alumni Relations

  • Serves as primary staff point of contact between the MAGES Alumni Association and CGES faculty/Executive Committee.
  • Coordinates Center faculty and staff to facilitate contact between alumni and current/prospective students.
  • Coordinates with CGES Alumni Association in administration of alumni mentoring program for current MAGES students.
  • Advises CGES Alumni Association on association, alumni and student matters.


  • Bachelor's degree
  • Experience in recruiting, admissions, counseling/advising, and/or career development
  • Excellent knowledge of higher education practices and policies

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