Projects Manager, Initiative on Catholic Social Thought & Public Life - Berkley Center for Religion
Projects Manager, Initiative on Catholic Social Thought & Public Life - Berkley Center for Religion, Peace, and World Affairs
Georgetown's Berkley Center for Religion, Peace, and World Affairs, created within the Office of the President in 2006, is dedicated to the interdisciplinary study of religion, ethics, and public life. Through research, teaching, and service, the center explores global challenges of democracy and human rights; economic and social development; international diplomacy; and interreligious understanding. Two premises guide the center's work: that a deep examination of faith and values is critical to address these challenges, and that the open engagement of religious and cultural traditions with one another can promote peace.
The Projects Manager is responsible for planning, coordinating, executing, and following-through on all of the Initiative's programs and activities, and participates in its outreach efforts and communications strategy. S/he provides vital administrative support to the Initiative Director and handles all logistics associated with the Initiative's programming and events and the running of the office; and oversees the Initiative's finances and processes all contracts, reimbursements, and payments. Reporting to the Initiative Director, the Projects Manager has duties that include but are not limited to:
Sponsored Project Management
Within 30 days after the close of the month (generally the 8th business day after the end of the month), performs tasks that include but are not limited to:
- Reviews and reconciles expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts.
- Reviews salary distributions to ensure that they reasonably reflect employees' level of effort on project; and reviews associated fringe benefits for accuracy;
- Reviews the commitments of key personnel to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
- Reviews the calculation of indirect cost recovery to ensure accuracy;
- Processes all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensures corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents.
- Completes the Financial Status Report (FSR) worksheets timely and accurately; and
- Ensures that payments to subrecipients are reviewed and processed in a timely manner.
Event Planning and Management
Collaboratively manages most aspects of event preparation, execution, and follow-up - for example, scheduling and logistics, coordination and management of vendors, oversight of event budgets and payments, coordination of travel arrangements and accommodations, communications outreach via traditional and social l media platforms, strategic planning with regard to events, and serving as the frontline representative of the Initiative and host at its events.
- Assists in raising awareness about the Initiative's programs and activities through disseminating information through mailing list s, which he/she manages, the Initiative's website, Facebook, other social media platform s and other means of communication.
- Drafts event announcements, web materials, Facebook entries, and other Initiative publicity outreach, and assists with other publications and marketing efforts as needed.
Performs administrative and general office management tasks for the smooth and efficient operations of the Initiative - for example, ordering office supplies, placing facilities service requests, greeting visitors) necessary.
- Sets up contracts and independent contractor agreements, pays invoices, and prepares and process financial transactions, while at all times adhering to Granters and university restrictions and guidelines governing such transactions.
- Reconciles accounts on a monthly basis and maintains source documentation for transactions.
Assists in the supervision of 2 student workers.
- Bachelor's degree
- Preference for 2 to 3 years of administrative and logistical experience
- Knowledge of and commitment to Catholic Social Thought
- Strong written and verbal communications skills
- A demonstrated ability to manage multiple projects in a complex, multi-faceted environment
- Experience with event management and working with vendors and partners from a variety of international backgrounds
- Proven skills in time management, organization, and communication
- Self-starter disposition with ability to work independently on projects
- Strong organizational skills with the ability to exercise discretion and maintain grace under pressure
- High degree of organizational and administrative ability and project management skills
- Ability to manage many tasks simultaneously while meeting deadlines efficiently
- Detail-oriented with a proactive and team-spirited disposition
- Ability to consult and make decisions
- Collaborative work style and ability to receive feedback with a willingness to respond to an evolving set of priorities
- Expertise in programs within Microsoft Office Suite
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