Coordinator, New Applications Department

Washington D.C.
May 30, 2017
Jul 04, 2017
Full Time

Sughrue Mion, PLLC, a leading Intellectual Property Law Firm, is seeking a Coordinator for the New Applications Department.  This position will assist in the management of the day-to-day function of the New Applications Department.  Responsibilities include the quality review of the work prepared by the New Application Specialists, various administrative elements related to managing the department, maintaining the necessary databases and spreadsheets related to workflow, and ensuring the adherence to policies and procedures that are designed to meet the specific requirements of the client.

The essential functions of the position include:

  • Quality review the work prepared by the New Applications Specialists for accuracy, completeness and compliance with USPTO rules and current policies and procedures of the department
  • Designated back-up for the New Applications Manager
  • Maintain high productivity levels to ensure all work generated daily by the New Application Specialists are quality reviewed and processed within a given day
  • Assist the New Applications Manager with training of new staff
  • Assist in the revisions to the policy and procedures manual for the department
  • Monitor and evaluate workflow processes and procedures and provide recommendations to improve efficiency to the New Applications Manager
  • Recognizing where training is needed for New Application Specialists
  • Coordinate the weekly examination of the department staff to verify the adherence of the New Applications Specialists to accuracy and productivity standards as set by the Director of IP Services and the New Applications Manager
  • Act as a resource for staff within the department
  • When necessary the Coordinator may need to perform the duties of a New Application Specialist such as filing new applications; troubleshoot and resolve issues; draft routine correspondence and prepare documents and forms for attorney review; prepare USPTO filings and coordination of such; prepare client billing.

Experience Required:

  • Minimum 5 years patent prosecution experience
  • Previous supervisory or training experience
  • Detailed knowledge3 of USPTO practices and procedures
  • Well versed in the PTO's post AIA rules
  • Knowledge of PTO's EFS filings procedures as it related to New Patent Applications

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