Membership Associate - NAE Membership Office

Location
Washington D.C.
Posted
May 29, 2017
Closes
Jul 04, 2017
Function
Analyst, Research
Industry
Engineering
Hours
Full Time
Founded in 1964, the National Academy of Engineering (NAE) is a private, independent, nonprofit institution that provides engineering leadership in service to the nation. The mission of the National Academy of Engineering is to advance the well-being of the nation by promoting a vibrant engineering profession and by marshalling the expertise and insights of eminent engineers to provide independent advice to the federal government on matters involving engineering and technology.

 

The NAE is tasked with identifying and illuminating issues at the intersections of engineering, technology, and society that impact our quality of life. Studies, symposia, and public information activities are carried out both independently by the NAE Program Office and jointly with other units of the National Academies.

 

NAE has more than 2,400 peer-elected members and foreign members, approximately 56 percent from academia, 36 percent from industry, and 8 percent from nonprofit institutions and government. They serve as members of research and study committees, plan and conduct symposia and workshops, and assist in the work of the Academy in many other ways. Activities include collaborative projects at home and abroad to examine technological problems, advising Congress and government agencies on engineering-related matters of national importance, and recognizing and honoring outstanding engineers for their contributions.

 

JOB SUMMARY:

 

Assists membership director with the organization's program to elect, retain, and serve its members. Provides database maintenance, advanced administrative and technical support for meetings and other membership activities. Coordinates projects, including preparation of materials, and may provide basic technical support related to digital media, audio-visual coordination, and other hardware and software support for membership services. Assists with supervision of membership assistants.

 

ESSENTIAL JOB DUTIES:

 

1. Creates and maintains web-based and other electronic databases and resources.  Carries out assigned projects using customized database system and other database tools.  Monitors data integrity and supervises data entry, generates reports, and prepares membership data analyses.  Provides support for web sites, reviewing web content and providing guidance to project staff/web content owners on how to maintain data.  May issue member site passwords and fulfill forgotten password requests.

 

2. Creates computer-based files for both print and electronic publication to support member service activities and may execute layout and design.  Creates computer-based presentations.  Revises and updates forms and templates.  May record presentations and events in audio and video formats.  Coordinates or executes set-up of audio, visual, and computer needs for meetings and events.  May research/advise membership office on audio, video, and computer requirements and purchases.

 

3. Oversees coordination of logistical arrangements for meetings and other events and activities. This may include activities such as overseeing mailing and registration processes, serving as liaison between hotels, members, monitoring hotel rooming list and registration listings, preparing final pickup report and estimating blocks for next year. Responsible for the induction ceremony Including prep and execution. Supervises support staff during these activities. Responsible for the Section Meetings during the Annual Meeting. 

 

4. Coordinates services for members while onsite (for example, may oversee a members’ center).  Greets and assists members, and ensures that their needs are met.

 

5. Responds to member inquiries and requests for membership information from National Academies’ staff and other parties.

 

6. Provides advanced administrative support including coordination of various membership activities.  Completes and approves financial paperwork.

 

7. Supervises or assists with supervision of membership assistants.

 

Required Knowledge, Skills, and Abilities:  Ability to solve intellectual problems of some variety and complexity.  Ability to exercise some latitude for independent judgment and action.  Related computer and technology skills.  Experience working in complex environments with a high degree of organizational effectiveness.  Ability to work successfully in a team environment.  Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees.


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