Department Administrator, Department of Mathematics & Statistics - Georgetown College

Washington D.C.
May 23, 2017
Jul 10, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Department Administrator, Department of Mathematics & Statistics - Georgetown College

Georgetown College strives to provide its students with a multifaceted liberal arts education in the Jesuit tradition of cura personalis, an education of the whole person. Georgetown College is committed to the Jesuit traditions of an integrated education and of productive research in the liberal arts, including fine arts, humanities, languages, sciences, and social sciences. The Georgetown College experience is marked by intellectual vitality, a global outlook, and dedication to service.

The Department Administrator provides administrative and clerical support to the Department Chair and Director of Graduate Studies, as well as provides service to the faculty of the Department of Mathematics & Statistics. Reporting to the Department Chair, the Department Administrator has duties include but are not limited to:

  • Keeps current on Undergraduate and Graduate School policies, procedures, and guidelines, and maintains regular communication with faculty, staff and students to ensure smooth operation of the department and of the graduate program.
  • Works with the Registrar and the Course Leaf system on course listings for the timetable of classes.
  • Administers the department's overall financial operation - monitors the budget, and analyzes expenditures, salaries, and distribution of departmental resources. 
  • Processes payments for invoices and employee reimbursements.
  • Makes recommendations to the Chair based on extensive analysis according to the guidelines and standards. 
  • Maintains the department website and participates in analysis and problem resolution involving financial, administrative and policy matters.
  • Fulfills the role of Department Administrator in Georgetown College, and in this capacity of finance, business operations, and recruitment/hiring has a dotted line reporting relationship to the Senior Associate Dean for Finance and Administration of Georgetown College.


  • Bachelor's degree
  • 2 to 3 years of office management and office administrative experience - preferably in academic administration and/or financial management systems
  • Strong interpersonal skills, excellent communication skills (both verbal and written) and the ability to prioritize and perform multiple tasks simultaneously with little supervision
  • Computer skills and working knowledge of Microsoft Office (Word, Excel, PowerPoint and Access)
  • Knowledge of web-design, web-maintenance and Course Leaf systems
  • Experience in Blackboard and GMS Financials - preference for Banner experience
  • Strong attention to detail and deadlines

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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