Assistant Director of Operations (Data and Compliance)

Ingenuity Prep Public Charter School
Washington, DC
May 19, 2017
May 22, 2017
Executive, Director
Full Time
Job Description OVERVIEW As a member of the Business & Operations Team, the Assistant Director of Operations will coordinate a range of day-to-day operational and business functions, ensuring the school operates highly efficiently in support of Ingenuity Prep's academic mission. The Assistant Director of Operations will be responsible for a wide-range of functions on the team. The position will report to both the Director of Operations and the Director of Data and Compliance and will manage a School Operations Associate. An ideal candidate for this position should have a bachelor's degree and at least 3 years of relevant, school-based professional experience. Previous experience in school operations is strongly preferred. Previous experience as a teacher is highly valued. He/she should demonstrate exemplary interpersonal skills, possess strong organizational and planning skills, and be highly proficient in the use of GoogleDocs and Microsoft Office - particularly Excel. Experience with Wordpress, Illustrator, and/or student information systems (Powerschool, etc.) is highly valued but not required. POSITION QUALIFICATIONS Core Behavioral Characteristics Deep belief in the Ingenuity Prep mission and model Exceptional demonstration of and commitment to social, emotional, and cultural competency Outstanding critical-thinking skills A strong achievement orientation Educational Background & Work Experience Bachelor's degree in related field At least 5 years of school-based experience preferred Highly proficient in GoogleDocs and Microsoft Office - particularly Excel Previous experience in school operations highly preferred Experience with InfiniteCampus, SQL, and/or other student information systems is highly valued but not required. POSITION RESPONSIBILITIES Effective Execution Consistently deliver job-specific actions on-time Ensure work is carried out accurately and is regularly double-checked Approach work with a commitment to efficiency - seeking to use time and resources wisely in achieving maximal results Ensure school, authorizer, and state protocols and systems are complied with Proactive Problem Solving and Planning Approach problems with a 'can do' attitude Think proactively about challenges that may arise and strive to solve them Seek to find sustainable solutions to problems that are presented Develop systems that will support in the ability to execute effectively Professionalism and Positive Relationship-Building Use friendly and engaging verbal and non-verbal actions while interacting with others Foster a welcoming environment as students, parents, and families enter and interact within the school community Appropriately represent the organization externally Support with school-wide duties as necessary Meet professional expectations for dress, communication, timely completion of tasks, etc. as outlined in the staff handbook JOB SPECIFIC AREAS OF RESPONSIBILITY Academic Program Support Manage academic trackers, including but not limited to class dashboards and report cards to support in data-driven decision-making Manage process for curriculum ordering and distribution and ensures process is carried out correctly Manage report card data elements, printing, and distribution to classroom teams Ensure discipline data reporting requirements are met Attendance Supports the school-wide attendance goal by managing absentee communication with families and making truancy reports in compliance with city regulations Coordinates school activities in support of school-wide attendance goals, including the truancy process, attendance awareness month, and daily attendance processes Registrar Develop student records protocols and monitor to ensure protocols are properly carried out Co-lead with the Student Recruitment and Enrollment Manager new student enrollment and re-enrollment at the campus level Support logistics and execution of student recruitment and enrollment events, including open houses, parent meetings, and back to school nights Collaborate with school leadership to achieve student recruitment goals by participating in on- and off-campus recruitment events including campus tours, school fairs, and direct mail initiatives Compliance & Reporting Monitor submission of compliance data (attendance, discipline, enrollment, etc) to the Office of the State Superintendent of Education (OSSE) and the Public Charter School Board (PCSB) for accuracy and completeness; coordinate with the Director of Data & Compliance as necessary to make corrections Serve as the school's lead in ensuring the school receives a clean annual enrollment audit Export information from the SIS and other data systems as needed to support data requests Management Responsibilities Direct supervision of a School Operations Associate who: Manages daily attendance processes including morning code reconciliation, note tracking, dashboard updates, and data verification Manages materials requests processes from ordering to delivery Maintains student electronic records, including accepting and processing student records Supports in other data projects as needed, including but not limited to enrollment and report cards General School Operations Assist in daily arrival and dismissal to ensure the process is safe and efficient for all students and families Support in coordinating school events including planning and execution Provide as-needed coverage across operations functions Other duties as assigned COMPENSATION & BENEFITS Ingenuity Prep offers among the strongest compensation and benefits packages of any public charter school in Washington, DC Our compensation and benefits package includes: An innovative compensation structure (salary and bonus) for instructional positions based on demonstrated effectiveness and retention. Highly competitive compensation for non-instructional positions. A robust and comprehensive benefits package, in which: 99% of the medical and dental premium for employees and 50% for their dependents and/or spouse are paid by Ingenuity Prep. 100% of employee's short­ and long-term disability and life insurance plans are paid by Ingenuity Prep. All full-time staff are eligible for a minimum of two weeks maternity/paternity leave at 100% pay for all staff -- regardless of gender. Over time, that increases to as much as six weeks -- all at 100% pay. A 100% match -- up to 3% -- on your 401K retirement plan. A 100% Ingenuity Prep-paid cell phone plan. You can even bring your current number into our plan. Employee-paid Flexible Spending Accounts, Tax-free commuter benefits, additional life insurance for employees and their dependents and/or spouses. MacBook Air computer for professional and personal use Company Description Ingenuity Prep is driven by a mission-aligned commitment to prepare students to succeed in college and beyond as impactful civic leaders. In this work, the school aspires to achieve among the best growth outcomes of any school in the country. Such an aspiration will require many things - none more important than attracting, developing, and retaining the best instructional, operational, and student support staff within and beyond DC With more learning time and increased efficiency in its model, Ingenuity Prep offers an educational program that prepares students for mastery of 1) rigorous core content and 2) a broader set of civic leadership competencies. Ingenuity Prep's model offers an extended year schedule, providing increased opportunities to deliver rigorous instruction, enrichment, and remediation. Over the course of a school year, students at Ingenuity Prep benefit from 33% more learning time than their peers at neighboring District schools. Ingenuity Prep's teaching career ladder ensures that as teachers grow so do their opportunities to leverage their leadership and increase their impact - all while remaining in the classroom. To learn more, visit -ingenuity-prep/

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