Project Coordinator, Division of Infectious Diseases - Georgetown University Medical Center

Washington D.C.
May 19, 2017
Jul 27, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Project Coordinator, Division of Infectious Diseases - Georgetown University Medical Center

The Division of Infectious Diseases at Georgetown University Medical Center's prevailing mission is to achieve excellence and distinction in teaching, research and the provision of patient care. It has consistently been among the top scoring divisions for patient satisfaction. This repeat honor reflects the strong emphasis placed by Infectious Diseases staff both on having state-of-the-art clinical knowledge and on caring for the whole person. The Women's Interagency HIV Study (WIHS) is an NIH funded project to better understand how HIV impacts women's lives. Since 1994 participants (both HIV infected and uninfected), staff and researchers have worked together to accomplish this goal across a broad range of topics both medical and psychosocial.

The Project Coordinator assists in providing managerial oversight for WIHS - the implementation of new protocols, data management, and participation in national study working groups.  S/he assures quality requirements are met in all outreach research institutions, communicates with the Georgetown University IRB, and serves as the manager of field operations for the WIHS core site and the 2 sub-sites (INOVA Juniper & Montgomery County Health Services). The Project Coordinator has duties that include but are not limited to:

  • Handles multi-site study implementation for WIHS and all sub-sites, including IRB processing.
  • Oversees quality assurance in all aspects of study protocols and assures regulatory requirements are met in all outreach institutions.
  • Maintains and works towards enhancing study retention rates.
  • Organizes staff meetings, retreats, and patient events.
  • Meets regularly with research staff, faculty, lab, and clinical personnel.
  • Coordinates collaboration for matching data with DHHS Division of Vital Statistics, DC, MD, and VA Cancer Registries and TB Registries.
  • Processes purchase requisitions, online payments, check deposits, and non-payroll journal vouchers; issues research patient incentives; and maintain WIHS petty cash account.
  • Reconciles Division ProCards, and attaches documentation to statements and maintain files.
  • Coordinates travel arrangements and reimbursements for research patients, faculty, and staff.
  • Prepares conference room and attends the weekly research meeting; and takes meeting notes, transcribes, and emails to research faculty.
  • Assist with preparation of manuscripts for publication, library and literature searches, and preparation and submission of Federal and Private grants.


  • Bachelor's degree
  • 3 to 5 years of experience working in an office or academic /medical setting
  • Experience implementing research protocols, regulatory affairs, and quality assurance
  • Excellent interpersonal, and written and verbal communication skills
  • Ability to work with diverse populations, manage multiple projects simultaneously, work independently, perform in a high-pressure environment, and strictly adhere to confidentiality requirements
  • Self-starter with exceptional problem solving skills
  • Proficiency in computer skills - in particular, Excel and database skills - and documentation skills
  • A general knowledge of financial systems

Current Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs