MANAGER, CONTRACTS AND PURCHASING

Location
Washington D.C.
Posted
May 12, 2017
Closes
Jun 16, 2017
Function
Management
Hours
Full Time

Metropolitan Washington Council of Governments

Immediate Job Opening

MANAGER, CONTRACTS AND PURCHASING

OFFICE OF FINANCE AND ACCOUNTING  OFA-1703

SUMMARY

The Contracts and Purchasing Manager leads and supports the organization’s contracts and purchasing operations.  This position is both supervisory and “hands-on”, leading a team of three procurement staff, with responsibility for providing excellent program support that ensures timely, accurate, compliant, and dependable processes for contract development and administrative management, from solicitation development through contract close-out, including contracts that frequently require special handling provisions or other specialized terms and conditions.  The Contracts and Purchasing Manager is responsible for ensuring that purchasing policies, procedures, methods, operating practices, and functional performance standards are met to satisfy program needs.  He/she also ensures that federal and other regulatory requirements are met, and initiates and coordinates resolution of issues or disputes.  This position reports to the Chief Financial Officer, and works closely with the organization’s general counsel, senior management, project managers, contractors, vendors, and accounting staff.

This position also has oversight and responsibility for helping to ensure organization-wide compliance with COG’s procurement policy, OMB regulations, and other policies and requirements related to contracts and purchasing.

Examples of specific tasks include, but are not limited to, the following:

Contracts and Purchasing Operations

  • Work with program managers and general counsel to prepare solicitations, ensuring proper preparation of documents, evaluation criteria, scope of work, and other terms and conditions
  • Ensure appropriate advertising or notice to interested parties
  • Receive bids and proposals, conduct pre-proposal conference (if required), apply evaluation criteria to select a vendor, negotiate with vendors, notify vendors of selection, prepare the contracts
  • Host and lead technical selection committees
  • Coordinate, attend, and actively participate in all debriefing requests from non-selected vendors
  • Review/finalize contractual documents and other agreements
  • Resolve issues and provide solutions to meet customer needs
  • Ensure adequate and appropriate contract administration, modification, and close-out
  • Ensure that procurement records are properly maintained

Controls and Procedures

  • Establish effective purchasing controls to ensure all required standards are met and ensure integrity of information
  • Design, develop and maintain procedures and processes that improve efficiency and customer service
  • Manage the automated purchase order and contracts management systems
  • Design, prepare and distribute reports to assist program managers with contract management, modification, and renewal
  • Train program and support service staff on COG’s procurement policy and relevant government procurement laws and regulations
  • Work with cross-functional teams such as Billing, Accounting, and IT to improve processes and develop solutions

Risk Management

  • Serve as primary liaison with COG’s insurance broker, and coordinate the annual review, renewal, and audits of COG’s insurance policies, including auto, commercial, liability, directors and officers, and workers compensation
  • Develop, update and enforce policies on use of COG vehicles
  • Coordinate requests for Certificates of Insurance and Performance Bonds

Disadvantaged Business Enterprise (DBE) Compliance

  • Ensure DBE compliance, including policy updates, vendor verification, and DBE scoring on proposals
  • Update COG’s DBE policy and goals on a triennial basis
  • Ensure that required information is captured, and prepare periodic reports for federal and/or state agencies

Supervisory Responsibilities

  • Coach, mentor, and ensure adequate training for three procurement staff
  • Assign tasks and delegate responsibilities
  • Prepare and present written performance evaluations
  • Conduct recruitment to fill vacant positions

Required Education and Work Experience

  1. Bachelor’s Degree, with at least twenty-four (24) semester hours in accounting, business, finance, law, contracts, economics, or similar and relevant business courses; or, Bachelor’s Degree and current professional certification as CPCM, CFCM, CPPB, or CPPO; and Six (6) years of senior contracts administration/management experience, to include at least three years of supervisory experience, and the following responsibilities:
    • End-to-end management of contract and procurement activities, from solicitation development through close-out
    • Analysis and application of procurement policies, contracting laws, and federal or other regulatory requirements
    • Working collaboratively and regularly with program managers and other internal and external clients and customers, and with general counsel
    • Leading technical selection committees

Preferred experience and qualifications

  • Public-sector procurement or contracting
  • DBE requirements and reporting
  • Application of 2 CFR 200 or FAR
  • Applicable professional certification such as CPCM, CFCM, CPPB, or CPPO

The ideal candidate will also have the following experience and skills:

Communication Skills

  • Ability to effectively communicate, and to develop and maintain strong partnerships with internal and external customers and partners
  • Ability to read, understand, interpret and analyze complex written documents and technical information

Other Skills and Abilities

  • Critical thinker with strong problem-solving skills
  • Flexibility to operate and interact effectively in a dynamic and diverse environment
  • Ability to work independently and take initiative
  • Ability to gain the confidence of others through knowledge, good judgment, and interpersonal skills
  • Strong time-management skills
  • Ability to work in a fast-paced, multi-faceted workplace that supports a wide range of programs, while managing competing priorities and deadlines
  • Expertise in negotiations
  • Ability to make sound, supportable decisions

Computer Knowledge and Skills

  • Experience with automated purchasing, purchase order, or accounting systems
  • Experience with contract management systems
  • Proficiency in MS Office applications

**Starting Salary Range:                $113,000 - $128,000

 

EEO EMPLOYER

To apply for this position, please submit your cover letter, salary history, and resume to:

The Metropolitan Washington Council of Governments/ Human Resources

777 North Capitol Street, NE Suite 300

Washington, DC  20002-4290

Visit our website at:  www.mwcog.org  or Fax:  202-962-3715