Subcontracts Specialist (Entry Level), Office of Sponsored Research - Georgetown University Medical
Subcontracts Specialist (Entry Level), Office of Sponsored Research - Georgetown University Medical Center
Georgetown University Medical Center (GUMC) is an internationally recognized academic medical center whose missions of research, teaching and patient care are carried out with a strong emphasis on community outreach and the Jesuit principle of cura personalis - care of the whole person. GUMC consists of the School of Medicine, the School of Nursing & Health Studies, Georgetown Lombardi Comprehensive Cancer Center, and Biomedical Graduate Research and Education. The Medical Center's Office of Sponsored Research (OSR) is the central office for: review and submission of applications to research sponsors, negotiation and execution of sponsored research agreements receipt of sponsored research awards, and sponsored research account setup, maintenance and closeout.
The Subcontracts Specialist - in an entry level role - assists in the preparation for contract negotiation, proposal submission, and clinical trial processing. Reporting to the Deputy Director of the Office of Sponsored Research, the Subcontracts Specialist has duties that include but are not limited to:
- Negotiates and drafts subagreements to collaborating institutions and consultants applying the applicable flow through terms of the Prime Award to the University.
- Completes the designated tasks of the Subcontract Specialist in Georgetown Management Systems (GMS), the University's financial system of record, and monitors the flow of subawards activity in Interneer and GU Pass.
- Provides copies of the fully-executed agreements to the Investigators, Departmental Administrators, and Sponsored Projects Financial Operations.
- Maintains files of the original agreement in the Office of Sponsored Research Shared Files.
- Schedules meetings, processes conference registrations, makes travel arrangement, and orders office supplies.
- Monitors office equipment for scheduled maintenance and repair.
- Receives visitors and answers or direct inquiries that come through the front desk.
- Processes incoming and outgoing mail.
- Assists Grant and Contract Officers with maintaining the subagreement information required to be tracked in GMS.
- Assists in gathering documentation from the departments for the purpose of conducting compliance checks and risk assessments on potential subgrantees and consultants.
- Bachelor's degree - preferably in Business Administration or Accounting.
- 3 years of work experience - preferably in sponsored research
- Proficient in the use of Microsoft Word, Excel, and Power Point
- Familiarity with financial databases and spreadsheets.
- Strong communication skills and customer service orientation, an eye for detail, and the ability to work with a diverse population
- Certified Research Administrator preferred or willingness to study, prepare, and obtain this credential
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or email@example.com.
Need some assistance with the application process? Please call 202-687-2500
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.