Associate Program Officer - Technical Activities
The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.
The Transportation Research Board (TRB) is one of seven major programs of the National Academies of Sciences, Engineering, and Medicine. The mission of the Transportation Research Board is to increase the benefits that transportation contributes to society by providing leadership in transportation innovation and progress through research and information exchange, conducted within a setting that is objective, interdisciplinary, and multimodal. The Board’s varied committees, task forces, and panels annually engage about 7,000 engineers, scientists, and other transportation researchers and practitioners from the public and private sectors and academia, all of whom contribute their expertise in the public interest. The program is supported by state transportation departments, federal agencies including the component administrations of the U.S. Department of Transportation, and other organizations and individuals interested in the development of transportation.
The Technical Activities Division provides a forum for transportation professionals to identify, facilitate, and share research and information related to transportation. The Division carries out activities on behalf of TRB sponsors and the transportation community through a network of over 200 standing committees and task forces comprised of more than 5,000 volunteers and supplemented by designated TRB representatives from each state, over 150 universities, and 35 transit agencies.
The Associate Program Officer administers and manages programs/projects for multiple TRB Groups and Sections consisting of 35 to 60 standing committees. Provides support in ensuring programs/projects meet their stated objectives. Serves as liaison between TRB and related external customers and organizations, including committee members, TRB sponsors and affiliates. Assists with the daily supervision of support staff. Works on a team of four senior program officers and two other associate program officers. Assists the senior program officers in development of programs/projects. Coordinates program/project activities, handling inquiries, organizing sessions and meetings, and developing materials. Tracks relevant issues and compiles reports. Manages NRC and FACA required processes.
ESSENTIAL JOB DUTIES:
1. Administers and manages program/project activities. Communicates with chairs of Groups, Sections, standing committees; other committee members and external program/project contacts. Facilitates the flow of information among committee members, consultants, TRB sponsors and affiliates, and staff. Prepares reports on activities. Represents the program/project areas within and outside of TRB.
2. Identifies and gathers materials in support of programs/projects sponsored by Groups/Sections/committees. Synthesizes and edits findings and data. Prepares background papers and summaries of program/project activities.
3. Organizes conferences, sessions, and meetings. Creates agendas, invites presenters and participants, oversees meeting logistics, and prepares written summaries. Manages the development and delivery of over 100 sessions for the TRB Annual Meeting, one to two meetings per year for each of the Groups/Sections/committees, and several conferences per year (100 to 600 attendees each). Accomplishes sophisticated and customized computer sorts, selections, formatting, report generation and other tasks in support of sessions, meetings, conferences, and other projects.
4. Coordinates publication of materials, including peer reviewed papers, proceedings of conferences, and circulars. Manages the peer review of approximately 500 papers each year, leading to publication of approximately 150 papers annually.
5. Performs financial and administrative tasks related to programs/projects of the assigned Groups/Sections/committees. Creates, maintains, and updates records, databases, and files. Oversees the rotation of member appointments for 15-20 committees per year. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans. Reviews contractual obligations and ensures that obligations are met. Serves as travel coordinator.
6. Ensures consistent application of organizational policies and procedures. Manages compliance with National Academies’ procedures, format, and processes, including NRC and FACA, as they relate to assigned activities.
7. May update and maintain web pages and prepare newsletters and other promotional materials.
8. Assists with supervising staff. Assigns tasks and provides guidance and feedback to staff. Ensures required training is accomplished and participates in performance reviews. Serves as a mentor and resource to support staff.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of issues in applicable discipline. Ability to solve varied and complex problems using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
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