Program Coordinator, Dance Education
As a member of the Education Programs and Productions team, the Program Coordinator is responsible for the oversight and coordination of the Education Division’s Dance Education initiatives, including the pre-professional training program, Exploring Ballet with Suzanne Farrell, and provides programmatic, logistical, and administrative coordination and support to dance programs for all ages and skill levels.
Duties and Responsibilities:
65% Programming and Logistics - Participates in the research and development of Dance Education programming. Identifies artists, lecturers, moderators, instructors, and scholars to create and support Dance Education programming. Coordinates the technical and logistical needs for all programs including, but not limited to, Exploring Ballet with Suzanne Farrell summer intensive (EBSF), the Explore the Arts Ballet and Contemporary Dance series, Ballet Class Series, and other Dance Education initiatives. Serves as the Education Division representative on the interdepartmental, cross-functional team responsible for dance programming (Dance “pod”). Prepares all required forms and paperwork. Prepares contracts, travel, and lodging arrangements for program presenters, personnel, and participants. Works with the Marketing & Sales department to set-up programs within the Kennedy Center ticketing and information systems. Oversees and coordinates the relationship between Dance Education and the Dance Programming, Production, Facilities, Usher Services, and Friends/Volunteer staffs. Attends weekly Production meetings. Assists in the development and coordinates the recording, editing, and posting of Dance Education digital content in collaboration with the Production, Digital, and Social Media teams, and other required personnel. Identifies and coordinates work with external contractors as needed. As onsite staff during Dance Education programs, Coordinator provides support for artists, presenters, and patrons; is a liaison for Production and House Management; supervises volunteers; ensures the smooth execution of the event and troubleshoots issues as they arise.
20% General Administrative and Marketing - Organizes and maintains comprehensive files for all programs. Processes payment of all invoices and contracts associated with programs. Prepares and updates financial information and records including budgets and projections. Prepares correspondence for presenters, participants, artists, and the general public; receives incoming paperwork from the aforementioned parties. Prepares all online applications, surveys, and other forms. Coordinates and executes the writing, editing, and review of all program related materials. Coordinates the creation and distribution of marketing materials. Researches target groups for marketing and outreach efforts. Prepares supplemental marketing materials for programs and oversees distribution. Responds to inquiries about programs.
10% Staffing & Supervision - Assists in the hiring, training, and supervision of the Dance Education intern, EBSF Chaperones, and any seasonal/part-time staff, when needed. Coordinates and supervises volunteers and their assignments.
5% Other Projects and Programs - Assists with special projects and programs related to the Programs and Productions team. Assists with office and departmental activities, conferences, events, projects, and programs, as needed.
- Bachelor’s degree or equivalent experience in a dance or dance education related field. 3-4 years of experience in program development, implementation, and administration within a performing arts organization.
Minimum Skills and/or Knowledge Required:
- Knowledge of multiple dance techniques and styles (Ballet, Contemporary, Tap, Hip Hop. Etc.). Knowledge of approaches to dance education. Sustained, current understanding of artistic developments in the arenas of local, national, and international dance. Experience with a wide range of ages and skill levels. Working knowledge of production requirements for live events. Basic knowledge of digital educational technologies and various media platforms.
- Strong customer service and interpersonal skills. Good telephone and email etiquette and professional demeanor while interacting with internal personnel, presenters, participants, artists, and the general public. Ability to build effective relationships within the organization. Must be a confident and effective public speaker.
- Must be highly organized, self-motivated, detail-oriented, nimble, team player, who learns quickly, works well under pressure, and is able to organize and prioritize multiple tasks. Must be able to work quickly and efficiently while maintaining quality and accuracy. Excellent writing, editing, and communication skills.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Access) and social media platforms (Facebook, Twitter, YouTube, etc.).
The John F. Kennedy Center for the Performing Arts is a world premiere performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.