Grant Administration - Post Award Specialist, Department of Computer Science - Georgetown College

Washington D.C.
May 01, 2017
Jan 04, 2018
Education, Science
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Grant Administration - Post Award Specialist, Department of Computer Science - Georgetown College

The Grant Administration -Post-Award Specialist handles the successful financial management of all sponsored project awards to faculty in the Department of Computer Science.  S/he assists faculty in hiring of staff, procurements of contracts, monitoring of spending, and following-up with other University offices to ensure projects are successful and Principal Investigators are regularly apprised of their budget status. As the designated Department Financial Manager for Sponsored Project, the Post Award Specialist ensures compliance with sponsor's requirements and University's policies and procedures.  Reporting to the Chair of Computer Science, the Grant Administration - Post Award Specialist has duties that include, but not limited to:

  • Reviews and reconciles expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts.
  • Reviews salary distributions to ensure that they reasonably reflect employees' level of effort on project.
  • Reviews associated fringe benefits for accuracy.
  • Reviews the commitments of key personnel to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances.
  • Reviews the calculation of indirect cost recovery to ensure accuracy.
  • Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensures corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents.
  • Completes the Financial Status Report (FSR) worksheets timely and accurately, and ensures that payments to sub recipients are reviewed and processed in a timely manner.


  • Bachelor's degree
  • At least 2 years of experience in post-award sponsored research management - preferably in a higher education setting
  • Broad knowledge of pertinent regulatory documents including the Uniform Guidance, OMB Circulars A-21, A-110 and A-133, the Federal Acquisition Regulations, and the Cost Accounting Standards
  • Demonstrated financial accounting skills and the ability to reconcile accounts, produce financial reports, and create internal grants management reports by manipulating, in Excel, pivot tables of GMS data
  • Familiarity with budgeting as required by federal and federal agency-specific guidelines
  • Knowledge of financial compliance subject areas such as time and effort reporting, payroll certification, equipment reporting, cost transfer regulations, and cost allocation schemes
  • Proven abilities to analyze complex problems and communicate (verbal and written) effectively with multiple internal and external constituents, including faculty members, their staff members, sponsors, auditors, and internal and external counsel
  • Knowledgeable about and conversant in grants management and contracts terminology
  • Ability able to demonstrate strong attention to detail and to manage multiple tasks

The Grant Administration - Post Award Specialist is a 2 year term year position ending on or about June 30, 2019.

Current Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs