Contract Manager

Location
Washington D.C.
Posted
May 01, 2017
Closes
Aug 14, 2017
Function
Management
Hours
Full Time
Job Description
Job Title: Contract Manager
Job ID: 170201 Location: DC-Jackson Graham Bldg -3rd Fl
Posting Open-Close 04/28/2017
- 05/15/2017
Full/Part Time: Full-Time
Union NRP
Regular/Temporary: Regular Job Description

Posting/Position Details:

All WMATA posted job openings are available through 11:59 pm the night before the noted Close Date. To ensure successful submission of application applicants are encouraged to apply well before this cut-off.  The noted Close Date is the date on which the posting is automatically removed from the website as of 12:00am at which time submission of an application is no longer possible. (WMATA reserves the right to remove postings at any time without notice as business needs demand.)

MINIMUM QUALIFICATIONS:

Graduation from an accredited college or university with a Bachelor's Degree in business administration, engineering, or a related field with at least nine (9) years of professional experience in the procurement and contracting of materials, equipment and service contracts including at least three (3) years’ experience in supervising and leading the execution of complex and/or large scale procurements. Experience in government transit agency procurement and FTA funded procurements preferred.

Or, an equivalent combination of post high school education and a minimum of 13 years of professional experience in the procurement and contracting of materials, equipment and service contracts including three (3) years’ of experience in supervising and leading the execution of complex and/or large scale procurements. Experience in government transit agency procurement and FTA funded procurements preferred.

LICENSES/CERTIFICATION:

Certification from an accredited procurement program such as the National Contract Management Association (NCMA), the Certified Professional Contracts Manager (CPCM) or an appropriate certificate from a program sponsored by the National Institute of Government Purchasing (NIGP), the Federal Acquisition Institute (FAI), the Defense Acquisition University (DAU), or the Defense Acquisition Workforce Initiative (DAWIA) is highly desirable.

If no certification at the time of hire, must be able to obtain certification within two (2) years of hire date and maintain thereafter.

Medical Group:

Satisfactorily complete the medical examination for this position, if required.  The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

SUMMARY:

 The WMATA Office of Procurement and Materials is searching for qualified Contract Manager applicants.  This position is responsible for managing complex contract actions from formation to close-out primarily in programmatic areas of RAIL Transportation and Construction Services.  The incumbent will have contracting officer authority, as delegated by the Chief Procurement Officer, with extensive work flow responsibilities and performance metric oversight and reporting by program offices.   Experience in government transit agency procurement and FTA funded procurements is preferred. 

This position is responsible for managing contract actions from formation to close-out necessary for the cost effective and timely procurement of materials, equipment and services in programmatic areas designated by the Chief Procurement Officer. The incumbent has contracting officer authority, as delegated by the Chief Procurement Officer, with extensive work flow responsibilities and performance metric oversight and reporting by program.  Serves as the primary department point of contact for all procurement actions required by Program. Incumbent has extensive latitude for independent judgment and action within established guidelines.

MAJOR DUTIES:

Develops, formulates, and recommends contract terms and conditions for material, equipment and service contracts. Determines the type of contract to be utilized for individual procurements and prepares the appropriate contracts. Recommends changes to improve contract terms, conditions and procedures.

Analyzes contractor cost proposals. Chairs, conducts, and supervises negotiations of contracts involving material, equipment, services and any modifications thereto.  Reviews and recommends for approval the issuance of contract modifications. Reviews and evaluates technical and price proposals on negotiated procurements, and recommends action to be taken. Serves on Contractor Evaluation Boards, as required.

Supervises the cost-effective contract administration of assigned contracts to ensure compliance with contract terms and conditions. In conjunction with WMATA representatives and other appropriate parties, develops the pre-negotiation position with regard to the contractor's proposal for contract closeouts, modifications, and claims, relying upon time and cost analyses, conferences, financial statements, audit reports, legal advice, and personal research to establish positions. Interprets and evaluates audit reports for use in contract settlements pertaining to material, equipment and services procurements.

Reports on contract status, cost effectiveness of contracts and manages the contract process to service level agreements

Reviews and approves contract actions within scope of approval authority. Reviews and recommends for approval/disapproval contract actions outside the scope of approval authority. Ensures proper documentation is recorded in the contract case file. Assembles complex claim files, prepares respective party's positions, prepares documentation in those instances where the negotiations do not end in bilateral modifications, and prepares the Contracting Officers’ final decisions on material equipment, supply and service, professional and technical service, construction and A/E procurements.

Coaches and/or counsels employees to ensure desired performance. Uses assignments and training to enhance employee skills and career development. Ensures that employees contribute and play an active role in the appraisal process. Initiates the performance plan, mid-year review and annual review to be submitted to the Procurement Manager and Chief Procurement Officer or designee for approval.

Supervises Commodity Specialists, Contract Specialists and other personnel as assigned, to include recommending applicant selection, disciplinary actions, resolution of grievances, assigning duties, directing work, approving leave requests and time sheets, and ensuring appropriate subordinate training is provided. Actively coaches employees for maintained or improved performance and behavior.

Keeps current on external laws/regulations and internal policies and procedures. Acts responsibly to identify and achieve EEO workforce goals.

Responsible for achieving procurement metrics as defined by the Contracting Officer and the Chief Procurement Officer.

Develops, in coordination with the Chief Procurement Officer or designee, presentations to the Board of Directors regarding active contracts that exceed the General Manager's approval authority.

Evaluates and makes recommendations to the Chief Procurement Officer regarding the litigation of material, equipment, and services contract claims under the administrative appeals procedures.

Participates in the review and investigation of prospective contractor's' ability to perform under WMATA contracts. Prepares responsibility recommendations for Contracting Officer's review and determination.

Develops, implements, and monitors prompt payment procedures for contractor payment requests. Ensures that required documentation is maintained to support these payments.

Handles complex contracts beyond the scope of the Contract Administrators to include planning acquisitions; preparing solicitations; soliciting bids and offers; evaluating/negotiating contracts; conducting pre-award survey; and awarding, administering, and closing out contracts.

Oversees effectiveness of COTR management of contracts and recommends appropriate corrective action to the Contracting Officer for inefficiencies realized.  Also recommends COTR retraining as deemed necessary.

Attends all required training programs and applies the knowledge gained in day-to-day management activities.

Evaluation Criteria:

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

  • Personal Interview
  • Skills Assessments
  • Verification of education and experience
  • Criminal Background Check
  • Credit history report for positions with fiduciary responsibilities
  • Successful completion of a medical examination including a drug and alcohol screening
  • Review of a current Motor Vehicle Report

Closing:                                  

Washington Metropolitan Area Transit Authority, a Federal contractor, is an Equal Opportunity / Affirmative Action employer.  All qualified applicants receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender, gender identity, age, sexual orientation, genetic information, physical or mental disability, or status as a protected veteran, or any other status protected by applicable federal law, except where a bona fide occupational qualification exists.  Our hiring process is designed to be accessible and free from discrimination.

This posting is an announcement of a vacant position under recruitment.  It is not intended to replace the official job description.  Job descriptions are available upon confirmation of an interview.