Management Analyst I
MANAGEMENT ANALYST I
"Preserving the Past, while Innovating our Future!"
The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Management Analyst I position.
What we do and how we do it is driven by our 4 Guiding Principles:
- Aligning the work we do with our strategic plan
- Executing against our strategy and ensuring accountability for our results
- Promoting and encouraging a culture of leadership and ownership at all levels of the organization
- Promoting a culture of service excellence, creativity and entrepreneurship
The Department of Transportation & Environmental Services is seeking a Management Analyst I to perform professional work in analyzing and evaluating existing City administrative and operational procedures and methods, and is responsible for assisting in the preparation of comprehensive reports and recommendations relative to administrative practices and procedures, fiscal management programs, staff utilization, departmental or agency organization, data systems development and similar management concerns related to the functions of the Stormwater Management Division and the proposed Stormwater Utility.
What You Bring
An ideal candidate will be knowledgeable in the principles and practices of public administration; knowledgeable in performing administrative practices and procedures in support of a stormwater utility program; and assisting in responsible fiscal and administrative management for the operations of the Division. Work is performed under the general supervision of the Division Chief, and latitude for independent action is provided. The Management Analyst I may assist other higher-level professional positions, or provide technical guidance to other administrative support staff members in developing and preparing budgetary and contractual data and information for the division, with a focus on the City's proposed Stormwater Utility. Work is reviewed while in progress and upon completion through conferences, reports and evaluation of results. You use your excellent communication skills, knowledge of the principles and practices administrative processes, knowledge of fiscal and administrative management, and passion for local government; to establish and maintain effective working relationships with coworkers at all levels of the organization and with the public; to communicate clearly and effectively, both verbally and in writing; make logical, well-supported recommendations; and effectively collaborate with other team members.
The Opportunity – Examples of Work
- Analyze administrative and operational procedures, applying such techniques as flow charts and work measures, and make recommendations to achieve better accountability;
- Monitor budgeting for the stormwater utility and prepare statistical budget activity reports, special reports and spreadsheets;
- Handle performance accounting, purchase requisitions, ordering supplies, payment vouchers, refunds, vendor contracts, travel vouchers, procurement p-card transaction management and encumbrances, and manage petty cash fund;
- Take care of training registrations and certification testing registrations;
- Maintain personnel files and prepare reports on employee payroll allocations;
- Process time and attendance reports using Kronos system;
- Research availability of, and provide to City departments announcements for state, federal and other grants;
- Prepare and edits legislative reports, docket memoranda and other correspondence;
- Performs related work as required.
About the Department
The Department of Transportation and Environmental Services (T&ES) strives to improve the overall quality of life within the City of Alexandria through the development of a superior infrastructure. In order to contribute to the physical, social and economic growth of the City of Alexandria, the T&ES employee team provides services of the highest quality in the areas of engineering, environmental quality, traffic control, transit, construction and inspection, surveying, street, sewer and fire hydrant maintenance, and resource and recovery collection.
Minimum & Additional Requirements
Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Experience in public administration, human resources, finance accounting, creating spreadsheets and budget preparation, vendor procurement methods, development and review of performance indicators, report presentation methods and procedural review and development; contract management to include preparing bid documents, ensuring contractors adhere to terms of contracts, and tracking expiration dates; ability to analyze, interpret and report research findings; ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor; ability to maintain effective working relationships; ability to communicate clearly and effectively, both verbally and in writing; experience in administration of a stormwater or other utility program.
This position requires the successful completion of pre-employment background checks including but not limited to drug testing, criminal background.