Administrative Office Specialist III

Fairfax, VA
Apr 26, 2017
Jun 13, 2017
Full Time

Job Category : Classified Staff

Working hours :

Salary : Low-$30,000s; commensurate with education and experience.

Web Announcement :
Graduate Coordinator

The George Mason University Master of Arts in Interdisciplinary Studies (MAIS) program, within the College of Humanities and Social Sciences (CHSS), is seeking a part-time (30 hours per week) Graduate Coordinator to staff the MAIS office and assist students and faculty involved with the program. This part-time position is eligible for benefits, including health insurance. The position will begin as soon as possible.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: This is an administrative position that is responsible for coordinating a broad range of activities for a small academic unit, including but not limited to the following job responsibilities:

Office Management/General Program Support: * Supports MAIS Director in maintenance of the program and special projects as needed, and supports concentration heads as needed; * Assists students and concentration heads with the completion and review/approval process of university paperwork related to the degree or MAIS curriculum; * Creates and maintains student files, and conducts file audits as needed; * Maintains student and alumni database; and * Helps to coordinate MAIS orientations (one per semester), events (three per year), and concentration head meetings (one to three per semester), as needed.

Communications Coordination: * Serves as the primary point of contact for the MAIS program and represents the program at the monthly CHSS Graduate Directors/Coordinators meeting; * Oversees the MAIS e-mail account, phone and fax; and assists with maintenance of the programs listserv and website; * Coordinates communication between students, MAIS Director and concentration heads; and provides important information to students and faculty about upcoming deadlines, events, and university policies and procedures; and * Updates and maintains all MAIS program materials, forms, student and concentration head handbooks, and any other handouts that are needed in the administration of the MAIS program.

Curriculum Coordination: * Serves as graduation coordinator with the Registrar’s Office--works with the designated graduation representative in reviewing student degrees.

Admissions/Recruitment Coordination: * Serves as graduate admissions liaison with the CHSS Graduate Admissions Office; * Confers with potential applicants and students to answer general questions about the MAIS program, and the application process and applications/degree requirements; and * Attends and represents the MAIS program at graduate fairs and recruiting events sponsored by CHSS Graduate Admissions, the university, or other recruitment opportunities that may arise.

Required Qualifications: * Bachelor’s degree, or an equivalent combination of education and experience; * Well-organized, independent worker with excellent oral and written communication skills who is comfortable performing a variety of office and administrative tasks; and * Knowledge of the Microsoft Office suite.

Preferred Qualifications: * Familiarity with the structure and departments of George Mason University, Mason graduate academic policies, Hobson’s admissions software, and the Ellucian Banner student information system.

Special Instructions : For full consideration, applicants must apply for position number 01946z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date :

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