Management Assistant (OA)

Employer
USAJobs
Location
Alexandria, Virginia
Posted
Apr 26, 2017
Closes
Sep 30, 2017
Function
Management
Hours
Full Time
JOB SUMMARY:

Looking for a great place to work?  The U.S. Army Corps of Engineers is one of the best!  In 2016, USACE ranked number two of government large-agency subcomponents!  As rated by their employees, USACE supervisors strongly support employee development and opportunities to demonstrate leadership skills, while also maintaining an optimal work/life balance.  The Corps offers a team-inspiring and collaborative work environment; providing challenging and rewarding careers across a variety of disciplines.    Follow this link for more information about the U.S. Army Corps of Engineers.

Civilian employees serve a vital role in supporting the Army mission. They provide the skills not readily available in the military, but crucial to support military operations.  The U.S. Army Corps of Engineers is an innovative, transformative organization providing engineering solutions to customers worldwide. Working at the Corps as a civilian employee means making a direct contribution to war fighters and their families; supporting overseas contingency operations; developing technology and systems that save the lives of soldiers and civilians; providing disaster relief; and protecting and enhancing the environment and the national economy.

About the Position:

This position is with the U.S. Army Corps of Engineers, Army Geospatial Center in Alexandria, VA.

This position will be filled on a permanent basis.

This position will be filled at either the GS-05 or the GS-06 level.

The full performance level of this position is the GS-07.

Management may selection at any of the grade levels announced.  This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.

Incremental rating cut-offs will be utilized starting 09 May 2017 for first cut off.   After initial cut-off, applications will be reviewed and referred for selection as vacancies occur within the organization.

Applicants whose application packages are received by the cut-off date will be considered first. Applicants whose application packages are received after the cut-off date and prior to the closing date will only be considered if the supply of candidates is exhausted and/or there are additional vacancies to fill.

Who May Apply: U.S. Citizens


TRAVEL REQUIRED:
  • Not Required

RELOCATION AUTHORIZED:
  • No

KEY REQUIREMENTS:

In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.  Additional information about transcripts is in this document.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).  You will receive credit for all qualifying experience, including volunteer experience.  To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. 

Qualifications for the GS-05 Grade Level:

Experience required:  To qualify based on your experience, your resume must describe at least one year of specialized experience which prepared you to do the work in this job. Specialized experience is defined as:  Utilizing a financial management system for time and attendance and payroll, completing travel arrangements, utilizing office automation equipment and maintaining correspondence and calendars.  This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-04).

Some Federal jobs allow you to substitute your education for the required experience in order to qualify.  For this grade level, you may qualify if you have successfully completed 4 full years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.  This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.  (You must provide college transcripts to support educational claims.  Diplomas will not be accepted in place of transcripts; transcripts MUST be submitted with your application.)

Qualifications for the GS-06 Grade Level:

Experience required:  To qualify based on your experience, your resume must describe at least one year of specialized experience which prepared you to do the work in this job. Specialized experience is defined as:  Utilizing a financial management system for time and attendance and payroll, completing travel arrangements, utilizing office automation equipment, maintaining correspondence and calendars, and providing administrative support.  This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-05).

In addition to meeting the experience and/or education requirements, applicants for this position at both grade levels must be a qualified typist (40 wpm).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

  • Skill in Administrative Office Procedures
  • Ability to Use Office Automation
  • Ability to Communicate
  • Knowledge of Travel

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html.

Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.


 

Other Requirements: Click here for expanded definitions.

  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • Two year trial/probationary period may be required.
  • Direct Deposit of Pay is required.
  • A Personnel Security Investigation may be required.

CONDITIONS OF EMPLOYMENT:

Must be able to obtain and maintain a Top Secret/SCI security clearance.  Position is designated special sensitive as defined in DoD 5200.2-R. This requires that a personnel security investigation be adjudicated on a pre-appointment basis which may take up to 120 days or longer to process. The selectee may be allowed to start work prior to adjudication if management approved. Obtaining and maintaining a top secret clearance is a condition of employment. If the security clearance is denied or revoked, the individual may be denied or removed from the position, accordingly.

Must comply with Drug Abuse Testing Program requirements.  This position is a Testing Designated Position (TDP) subject to applicant testing and random drug testing.  Applicants tentatively selected for appointment to this position will participate in drug urinalysis testing, unless currently occupying a TDP within the Department of Defense.  Tentatively selected applicants will be required to sign DA Form 5019 (Condition of Employment for Certain Civilian Positions Identified as Critical Under the Department of the Army Drug-Free Federal Workplace Program) requiring participation in random drug testing as a condition of employment.  A job offer to an applicant who is a not a current employee will be withdrawn if the applicant refuses to be tested.  Applicants with verified positive test results shall be refused employment.  Applications from such individuals shall not be considered for employment for a period of 6 months from the date of the test results.

Top Secret/SCI


DUTIES:

These positions are being filled at either the GS-05 or GS-06 target GS-07 level.  Duties described reflect the full performance GS-07 level.  Duties will be performed in a developmental capacity under close supervision.

In this position, you will perform duties that include the following:

  • Use various automated systems including word processing, automated financial information management systems, Power point, spreadsheet and communications software.
  • Maintain property records.  Track inventory of supplies.
  • Use sound Fiscal Law practices in performance of all duties.
  • Possess knowledge of current travel regulations, both CONUS and OCONUS, to provide guidance to personnel.  Assist managers with travel arrangements.
  • Perform a wide variety of automated record keeping, updating manuals on policy and directives.
  • Assist in the preparation of the agenda items, presentations, and reports.
  • Knowledge of automated information systems for time and attendance and payroll, travel orders/vouchers, purchasing-GPC, monitoring labor account balances, personnel (i.e., CPOL), training requests, claims for reimbursement.
  • Must use sound judgment in prioritizing daily work assignments.