Events Coordinator, Office of Marketing and Communications - McDonough School of Business

Location
Washington D.C.
Posted
May 11, 2017
Closes
May 31, 2017
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Events Coordinator, Office of Marketing and Communications - McDonough School of Business

Georgetown University's McDonough School of Business (MSB) - located at the intersection of business, government, and international relations - develops principled leaders committed to serving both business and society. Through our global perspective, we prepare students to compete in today's international business environment. The overall goal of its Office of Marketing and Communications is to increase visibility of the McDonough School of Business.

The Events Coordinator is part of a team that coordinates events for the McDonough School of Business - for example, multiple graduation ceremonies and receptions; live television programming, Board of Advisors and Parents Advisory Council meetings, luncheons and dinners, national academic conferences, reunion events, alumni events in other cities; VIP presentations; CEO panels and breakfasts/luncheons, Financial Times partner events, galas; and staff and faculty luncheons. Reporting to the Associate Director of Events, the Events Coordinator has duties that include but are not limited to:

Event Management

  • Assists the Associate Director of Events in organizing some 150 diverse, high-profile, complex events throughout the year for the Dean's Office, Alumni Relations, Executive Education, MBA programs, undergraduate programs, and prominent faculty panels and conferences; and assists with student groups, as appropriate, with their speaker events.
  • Works with MSB Applications Team to develop knowledge or experience working with customer relationship management (CRM) tool, Salesforce, and the event management tool Linvio - all of which are used to build event registration pages and send event related emails to keep track of those who attend events.
  • Investigates and implements all aspects of events and event management; selects and contracts with caterers, A/V suppliers, and staging and production companies; and follows event from conception through completion—being present until the last guest has departed and oversee restoring event space to pre-event status.
  • Creates and maintains daily events calendar on building monitors.
  • Manages event posting requests from departments.
  • Contracts with vendors and off-campus venues.

Technical Support

  • Works with the team in the Office of Marketing and Communications to promote the events and build audience, as well as to produce printed program for events as needed.
  • Coordinates with the University Protocol Office on high-level VIP guests coming to the Rafik B. Hariri Building to speak; and determines security needs of VIP guests—University Police or VIP's private security.

Administrative Support

  • Creates and maintains guest lists; creates and distributes event invitations; creates and maintains RSVP lists; and sends follow-up reminders prior to events.
  • Manages the reservations for Fisher Colloquium.

Requirements

  • Bachelor's degree
  • 1 - 2 years of experience of event planning/management and marketing experience
  • Proficiency in Microsoft Office

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.