Legal Administrative Assistant

Franklin & Prokopik
Baltimore, MD
Apr 20, 2017
Apr 21, 2017
Full Time
We are currently recruiting for a Legal Administrative Assistant for our Downtown Baltimore office that has Litigation experience. The ideal candidate will be extremely organized, a self-starter, exercise discernment, plan ahead, and be able to maintain composure in stressful situations. Candidate should have a minimum of two years experience in a professional law firm setting. Job description listed below. For consideration; please reply with your resume and salary requirement. Description: Legal Administrative AssistantLegal Secretary Job Purpose: Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others. Job Duties: Greeting Clients in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements. Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments. Maintains client confidence by keeping client/attorney information confidential. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Skills/Qualifications: MS Office experience highly preferred, Intermediate Level MS Word, Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Punctuality, Professionalism, Client Relationships Company Description:

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