Payroll & Accounts Payable Specialist

Legal Placements, Inc.
Washington, DC
Apr 20, 2017
Apr 21, 2017
Full Time
Payroll & Accounts Payable Specialist 50% Payroll and 50% Accounts Payable. Candidates need to have both A/P & Payroll experience. Not just one or the other. Resumes should reflect both A/P & P/R experience. (Paychex or ADP) Payroll: Administers the payroll process through collecting records of time worked, hours paid but not worked., vacation/personal), entering pay, department, title and status changes into the payroll system, entering benefit deductions and processing semi-monthly payrolls and distributing checks when direct deposit is not used. Accounts Payable: Accurately computes, classifies, verifies and records cash disbursements for use in maintaining accounting records. Payroll: . Processes semi-monthly payroll for all employees. . Enter time into the Time and Attendance system accurately and promptly. . Verify managers approve employee's timecards. . Monitors the account distribution of salary and wage payments, including correcting prior distributions. . Balances or reconciles assigned payroll records; resolves and adjusts discrepancies; analyzes computer reports to identify and locate sources of error. . Prepares timecard reports and calculates retroactive payments, bonuses, special disbursements, final distributions and overtime payments. . Prepares and maintains related payroll records and reports. . Enters, updates, and reconciles employee changes to payroll and benefits (direct deposits, tax exemptions, deductions, insurance, transportation). . Researches and resolves problems, performs scheduled activities. . Serves as a liaison with service provider(s). . Conducts appropriate audits to ensure data integrity. . Explains and recommends changes to rules and regulations as they relate to payrol Accounts Payable: . Creates and maintains vendor files for the vendor database in the organization's accounting system. . Processes approved invoices into accounting system per established procedures, paying within 30 days unless otherwise stated. . Reviews statements and investigates outstanding invoices. . Ensures receipts for monthly corporate credit card statements are collected and entered into accounting system in a timely manner. Reconciles monthly the following Balance Sheet accounts: Other prepaid expenses, active prepaid Annual Scientific Meeting expenses, and prepares year-end audit schedules for legal fees, grants/awards and others, as required. . Ensures that on-going monthly expenses for the current month have been received before month-end close. . Prepares payroll allocation general journal entries and reclassification entries as necessary. . Maintains and prepares 1099's in a timely manner and submits for supervisor's review. Mails 1099's and IRS Form 1096 prior to due dates. . Works with an outside agent to initiate foreign wire transfers, as required. . Researches and resolves staff questions and concerns about A/P issues. . Maintains Desk Manual for A/P activities. . Maintains filing system for A/P documents. EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year college or technical school. One to two years of payroll administration experience and one to two years of general accounting experience and/or training; or equivalent combination of education and experience. Proficiency with accounting software and automated A/P system is required. Proficiency with payroll systems, specifically Paychex and its accompanying time and attendance package, required. COMPUTER SKILLS Paychex or ADP Desired: Microsoft Dynamics or Navision Permanent, nonexempt. Salary range 56-61k per year. Company Description: For close to 20 years Legal Placements, Inc. (LPI) has been working with the top law firms, associations and corporations in the DC metro area to connect professionals to jobs they can't find anywhere else. The recruiters at LPI are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with LPI, you are able to have direct access to hundreds of hiring decision makers in the DC area. We look forward to the opportunity to serve you in your job search.