HR & Administrative Coordinator

Employer
Phoenix International Holdings, Inc.
Location
Largo, MD
Posted
Apr 20, 2017
Closes
Apr 21, 2017
Industry
Other
Hours
Full Time
This position performs a variety of clerical duties in support of the Human Resources (HR) department and Administrative Services. This position provides HR coordination and support activities as directed by the Human Resources Manager. In addition to data entry, filing, and scheduling, duties may include coordinating meetings and conferences, processing HR reports, and aiding employees with HR related inquiries. The ability to maintain and assemble highly confidential and sensitive information is required. This position requires interaction with a diverse group of important external callers and visitors and internal contacts at all levels of the organization. This position is located in the Phoenix Maryland office and reports to the Human Resources Manager. All aspects of this position require confidentiality, since many of the responsibilities are sensitive in nature. CLASSIFICATION: Non-Exempt (hourly) DUTIES AND RESPONSIBILITIES: Serve as the primary administrative support to the Human Resources Manager Track pre-employment screenings. Receive and track receipt of new hire documents. Follow up on missing forms and information. Ensure that all required paperwork is received according to established deadlines. Prepare and maintain organized personnel files for employees, while ensuring accuracy, compliance, and confidentiality. Provide administrative and project assistance, including regular maintenance and auditing of electronic and paper files. Distribute and maintain tracking of annual mandatory benefits notices, and federal and state employment posters. Maintain the I-9 Compliance. Arrange and set up for meetings for employees and clients. Assist the receptionist as a phone backup (rollover) or as needed. Assist all employees as necessary. Perform clerical functions like copying, faxing and mass mailings. Comply with established Phoenix QMS policies, processes, and procedures. Other duties as assigned. JOB REQUIREMENTS: Minimum high school diploma or equivalent. Computer skills with competence in Microsoft Office Suite, Excel , Access, PowerPoint Extensive software skills, Internet research capabilities a must. Four years of increasing administrative responsibility in an office environment. Excellent organization, planning, and communication (written and verbal) skills and the ability to meet critical deadlines and manage multiple priorities. Attention to detail and problem solving skills. Strong interpersonal skills, flexibility, and willingness to assist as needed. Ability to establish and maintain working relationships with internal and external clients. Knowledge of basic arithmetic. Ability to lift 25 pounds. Must possess a valid US driver's license. Ability to pass pre-employment drug/alcohol screening and background check, as required. Job Posted by ApplicantPro