Director of Management and Operations (Administrative Officer)
This is an Overseas Assignment. Selectees must be available for worldwide assignment as well as specifically identified overseas post locations. Placement is generally based on the current needs of the agency.
The Administrative Officer (AO), manages, coordinates and supervises the full range of resource management activities and administrative support functions including budgeting and financial management, supervision of administrative unit, procurement, physical and Human Resources Management, Volunteer Support, and safety and security. The AO maintains and develops responsive and effective administrative procedures and ensures ongoing evaluation of their effectiveness. The AO also provides technical advice and guidance to staff and Volunteers on policy and post management issues. S/He reports to, and is supervised by, the Country Director (CD). The AO is a senior staff member at post actively involved in all aspects of Peace Corps operations, including programming, training and overall Volunteer support. The AO acts as CD when required in the absence of superiors. While the specific post may vary, all Peace Corps programs operate in communities that are disadvantaged. The incumbent must have the ability to anticipate, plan for, and overcome challenges associated with living and working in a country under conditions of hardship where resources may be lacking, technology challenges, and/or infrastructure difficulties. The success of an AO overseas will be based on the understanding that s/he is supporting a population of Volunteers and Trainees who are dependent on the services provided as well as his/her understanding of an engagement in the cumulative country program.
- Occasional Travel
- As a condition of employment, incumbent will be required to travel within his or her Country or Region of assignment. The amount of travel required will be dependent upon the incumbent's duty location.
- Relocation expenses are authorized due to the position being located overseas in multiple countries throughout the world. Peace Corps will determine country of appointment for each selectee based on agency's needs.
You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. on the closing date of the announcement. You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume.
SELECTIVE PLACEMENT FACTOR(S)
Selective Placement Factors (SPFs) are knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard, but are determined to be essential to perform the duties and responsibilities of a particular position. Applicants who do not meet a selective factor are ineligible for further consideration.
This position has a selective placement factor. It is defined below:
Two (2) years’ experience, in a developing country, working in international development required.
This vacancy is being announced at the FP-2, FP-3 and the FP-4 grade level.
Education cannot be substituted for experience at FP-2 and FP-3 grade level. **
**FP-2 Qualifying experience for the FP-2 level includes one year of specialized experience at least equivalent to the FP-3 or GS-13 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particluar knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Developing strategies for planning and implementing financial policies and guidelines; Participated in logistical studies and surveys; procedures and management controls of financial payments, allowances and reimbursements; long-range and short-range planning on administrative management matters and projects; counseling and crisis management skills.
**FP-3 Qualifying experience for the FP-3 level includes one year of specialized experience at least equivalent to the FP-4 or GS-11/12 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Knowledge of commonly used financial management and acquisition methods, practices, procedures, instructions and policies that assist and impact the formulation, justification, and execution of assigned budget in support of acquisition programs; skill in gathering, assembling, and analyzing source of factual information; administering and developing staff performance programs; practical knowledge of suppy, records management, forms management, procurement, physical resources and budget.
Qualifying experience for the FP-4 grade level includes one year of specialized experience at least equivalent to the FP-5 or GS-9/10 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Providing a wide variety of administrative services in support of efficient operations of a business or program office; Analyzing work functions and processes and identifying process improvements; Planning and coordinating budget and financial plans and operations; Developing and formulating alternative solutions to administrative matters and utilizing computer and automation systems in support of administrative functions; Administration of human resource management system, policy and procedures.
Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/
Intelligence Background Information: Peace Corps Manual Section 611 is applicable to this position. This section prohibits the employment of certain persons previously engaged in intelligence activities or connected with intelligence agencies within the past 10 years. If you have ever worked for the Central Intelligence Agency (CIA), you are not eligible for employment at the Peace Corps in any capacity, and you should not apply for employment. PC-1336 Form: Applicants who are found to be otherwise qualified will be required to submit upon request in the future a completed PC-1336 form, or narrative signed statement, indicating whether the applicant has been involved in or has had any connection with intelligence activities or related work and, if so, the nature and dates of his or her involvement. Failure to meet this requirement will result in the applicant being rated ineligible for further consideration. If you have any other type of possible intelligence connection, your application will not be further considered until you submit this form. Except when the CIA or the National Security Agency (NSA) is involved (see below), if your connection with an Intelligence Agency involves an immediate family member who works or has worked in intelligence, the immediate family member should complete the form, not the applicant. Usually relying on memory is sufficient to answer most if not all of the questions. If you have an immediate family member who works or has worked for the CIA, you should not give them this form to complete. Please contact your relative in person—not by phone, email, social networking, or any other means that is not in person— and ask him or her to contact the Office of General Counsel at the CIA. If your intelligence connection involves the NSA, you (or, if the connection is with a family member, that person) must contact NSA’s Office of the General Counsel at 410-854-3910 before submitting this form to Peace Corps.